Vehicle Release Authorisation Form Template for England and Wales

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Key Requirements PROMPT example:

Vehicle Release Authorisation Form

"I need a Vehicle Release Authorisation Form for releasing a BMW X5 from our company's storage facility to an insurance company representative following a total loss claim, with specific conditions about documentation required and payment of outstanding storage fees."

Document background
The Vehicle Release Authorisation Form is a crucial document used in England and Wales when transferring custody of a vehicle between parties. It is commonly used when vehicles need to be released from storage facilities, repair shops, impound lots, or after insurance claims. The form ensures compliance with UK transportation laws and provides legal protection for all parties involved in the transfer. It includes detailed information about the vehicle, proof of ownership, identity verification of the authorized collector, and specific release conditions. This document is essential for maintaining proper chain of custody and preventing unauthorized vehicle releases.
Suggested Sections

1. Vehicle Details: Registration number, make, model, VIN number, color and other identifying details of the vehicle

2. Owner Information: Full name, address, contact details and proof of ownership of the registered vehicle owner

3. Authorised Person Details: Full name, address, contact details and ID information of the person authorized to collect the vehicle

4. Release Authorization: Express written permission for vehicle release, including date and location of release

5. Declaration: Statement of truth, authority and liability acceptance by all parties

Optional Sections

1. Insurance Details: Insurance company information, policy number and claim reference - required if vehicle is being released to an insurer

2. Police Reference: Police incident number, officer details and station information - required if vehicle was involved in accident/crime

3. Payment Details: Details of any fees, payment method and confirmation - required if release involves payment of storage or other fees

Suggested Schedules

1. Schedule 1 - Proof of Identity Documents: Copies of authorized person's identification documents and ownership proof

2. Schedule 2 - Vehicle Condition Report: Detailed documentation of vehicle condition at time of release, including photographs if applicable

3. Schedule 3 - Payment Receipt: Copy of payment receipt and breakdown of any fees paid

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Road Traffic Act 1988: Primary legislation governing vehicle ownership, custody, and roadworthiness requirements. Key focus on vehicle safety standards and ownership transfer regulations.

Consumer Rights Act 2015: Legislation ensuring fair terms and transparency in business-to-consumer transactions, including requirements for clear documentation and fair contract terms.

GDPR and Data Protection Act 2018: Data protection legislation governing the handling of personal information, including requirements for data protection notices and consent in vehicle-related documentation.

Vehicle Excise and Registration Act 1994: Legislation covering vehicle registration requirements and the proper transfer of vehicle documentation between parties.

Theft Act 1968: Criminal law statute relevant for ensuring proper authority for vehicle release and preventing fraudulent claims in vehicle transfers.

Torts (Interference with Goods) Act 1977: Legislation governing bailment and release of goods, defining rights and obligations of parties holding vehicles on behalf of others.

Consumer Protection from Unfair Trading Regulations 2008: Regulations ensuring fair business practices in commercial transactions, including requirements for transparent and fair vehicle release processes.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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