Resignation Approval Letter Generator for United States

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Key Requirements PROMPT example:

Resignation Approval Letter

"I need a Resignation Approval Letter for a senior software engineer who is leaving on good terms, with a three-week transition period starting March 15, 2025, and includes ongoing consultation for specific projects for two months after departure."

Document background
The Resignation Approval Letter is a crucial human resources document used when an employee voluntarily terminates their employment. This document, commonly used across the United States, serves multiple purposes: it formally acknowledges receipt of the resignation, confirms the company's acceptance, establishes the final working day, and outlines any remaining obligations or benefits. The letter helps protect both parties by creating a clear record of the separation terms and ensures compliance with relevant employment laws. It's particularly important for maintaining proper documentation for HR records and can be valuable if any future disputes arise regarding the nature of the separation.
Suggested Sections

1. Acknowledgment of Resignation: Formal acceptance of the employee's resignation request, including reference to their resignation letter date

2. Effective Date: Clear statement confirming the employee's last working day and when their employment officially ends

3. Final Pay Information: Details about final salary payment, including timing and any outstanding benefits or PTO payments

4. Return of Company Property: Statement regarding the requirement to return all company property and confidential information

Optional Sections

1. Transition Period: Details of any handover period and responsibilities during the notice period, if applicable

2. Reference Provision: Statement about the company's policy regarding future employment references

3. Exit Interview: Information about scheduling and conducting an exit interview, if company policy requires one

4. Continuing Obligations: Reminder of any ongoing obligations such as confidentiality or non-compete agreements

Suggested Schedules

1. Benefits Summary: Detailed information about terminating benefits and COBRA continuation options

2. Company Property Checklist: Itemized list of company property to be returned before the last day

3. Exit Procedures Checklist: Step-by-step list of actions required before the last day of employment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Fair Labor Standards Act (FLSA): Federal law governing final wage payments and compensation matters in resignation scenarios

WARN Act: Worker Adjustment and Retraining Notification Act requirements if the resignation is part of a larger workforce reduction

ERISA: Employee Retirement Income Security Act provisions regarding benefit plans and retirement accounts during employment separation

COBRA: Consolidated Omnibus Budget Reconciliation Act requirements for continued health coverage options post-employment

State Final Paycheck Laws: State-specific requirements regarding the timing and method of final paycheck delivery

State PTO/Vacation Payout Laws: State-specific requirements for paying out accrued paid time off or vacation time upon resignation

Notice Period Requirements: State-specific laws regarding mandatory notice periods for voluntary termination

At-Will Employment Doctrine: Legal principle allowing employment termination by either party at any time, affecting resignation terms

Employment Contract Compliance: Review of existing employment contracts and agreements that may affect resignation terms

Non-Compete and Confidentiality: Review and acknowledgment of ongoing obligations regarding non-compete and confidentiality agreements

Record Retention Requirements: Legal obligations for maintaining employment records and separation documentation

SEC Requirements: Securities and Exchange Commission regulations if the resigning employee is an executive in a public company

Sarbanes-Oxley Compliance: Additional compliance requirements for public companies regarding executive departures and financial responsibilities

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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