We Regret To Inform You Letter Template for Australia

The We Regret To Inform You Letter is a critical business communication tool used across Australian organizations to professionally convey negative decisions or outcomes. This document type is commonly employed in recruitment processes, program applications, tender responses, or similar situations where a formal decline needs to be communicated. The letter must adhere to Australian privacy laws, anti-discrimination legislation, and fair work practices while maintaining professional courtesy. It typically includes the decision, a brief explanation, and appropriate closing remarks. The document serves both as a professional courtesy and a legal record of communication, making it essential for compliance and record-keeping purposes. Its format and content should be carefully constructed to maintain professional relationships while minimizing potential legal risks within the Australian jurisdiction.

1. Letterhead and Date: Organization's official letterhead with full contact details and current date

2. Recipient Details: Full name and address of the recipient

3. Salutation: Professional greeting using the recipient's name

4. Opening Acknowledgment: Thank the recipient for their time/application/participation

5. Decision Statement: Clear but diplomatically worded statement of the negative decision

6. Brief Explanation: Concise, non-specific reason for the decision that avoids legal liability

7. Professional Closing: Courteous closing statement with appropriate signature block