Thank You But No Thank You Letter Template for Australia

The Thank You But No Thank You Letter is a essential business communication tool used in the Australian business environment to professionally decline applications, proposals, or submissions. This document type serves multiple purposes: it provides clear communication of a negative decision, maintains professional relationships, and ensures compliance with Australian legal requirements including privacy and anti-discrimination laws. The letter should be used whenever formally rejecting job applications, business proposals, partnership offers, or similar submissions. It typically includes expressions of gratitude, a clear but tactful rejection, and may optionally include constructive feedback or information about future opportunities. The document helps organizations maintain professional standards while minimizing potential legal risks associated with rejections.

1. Recipient Details: Full name and address of the recipient

2. Date: Current date of the letter

3. Subject Line: Clear reference to the application or proposal being responded to

4. Greeting: Professional salutation to the recipient

5. Expression of Gratitude: Sincere thank you for their time, interest, or submission

6. Rejection Statement: Clear but diplomatic communication of the negative decision

7. Professional Closing: Formal sign-off with sender's details