Unsuccessful Letter Template for Australia

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Unsuccessful Letter

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Unsuccessful Letter

"I need an Unsuccessful Letter template for our technology startup to notify multiple candidates who applied for our senior developer position by March 2025, including optional feedback sections and future opportunities."

Document background
The Unsuccessful Letter is a critical document in the Australian recruitment process, used to formally communicate to job applicants that their application has not been successful. It must comply with Australian employment law, privacy regulations, and anti-discrimination legislation while maintaining professional standards and protecting the organization's interests. The document should be used after a recruitment decision has been made and requires careful consideration of content to avoid potential legal issues while providing clear communication. The letter typically includes acknowledgment of the application, notification of the outcome, and may include appropriate feedback or encouragement for future opportunities. It serves both as a professional courtesy and a formal record of the recruitment process outcome.
Suggested Sections

1. Recipient Details: Full name and address of the candidate

2. Reference Information: Job reference number, position title, and date of application

3. Acknowledgment: Thank the candidate for their time and interest in the position

4. Outcome Statement: Clear but diplomatic communication of the unsuccessful outcome

5. Professional Closing: Formal sign-off with sender's details and organization information

Optional Sections

1. Feedback Section: Brief, constructive feedback about the application or interview, used when appropriate feedback can be provided without legal risk

2. Future Opportunities: Encouragement to apply for future positions, used when the candidate showed promise but wasn't right for this specific role

3. Reason for Decision: Brief explanation of the selection decision, used when there's a clear, non-controversial reason that can be safely communicated

4. Interview Appreciation: Additional thanks for attending interviews, only included if the candidate progressed to interview stage

5. Alternative Positions: Information about other current openings that might suit the candidate, used when relevant positions are available

Suggested Schedules

1. Application Summary: Optional attachment summarizing the candidate's application details, used in formal recruitment processes

2. Corporate Information Pack: Optional attachment with information about future opportunities and how to register for job alerts, used for promising candidates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Healthcare

Technology

Education

Government

Manufacturing

Retail

Professional Services

Mining

Construction

Telecommunications

Non-Profit

Legal Services

Hospitality

Transportation

Relevant Teams

Human Resources

Recruitment

People & Culture

Talent Acquisition

Personnel Management

Corporate Services

Administration

Executive Office

Legal

Compliance

Relevant Roles

HR Manager

Recruitment Specialist

Hiring Manager

HR Director

Talent Acquisition Manager

HR Business Partner

Department Manager

Team Leader

HR Coordinator

Recruitment Coordinator

HR Administrator

Chief Human Resources Officer

Office Manager

Executive Assistant

Recruitment Consultant

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Thank You For Applying Rejection Letter

An Australian-compliant formal letter informing job applicants of an unsuccessful application outcome while maintaining professional relationships and legal compliance.

find out more

Unsuccessful Letter

An Australian-compliant formal letter informing job applicants of their unsuccessful application status while maintaining professional standards and legal requirements.

find out more

Official Regret Letter

An Australian-compliant formal business document used to professionally communicate a negative decision while maintaining legal requirements and professional courtesy.

find out more

Letter To Reconsider A Rejected Job Offer

An Australian-compliant formal letter requesting an employer to reconsider their decision on a rejected job application, presenting additional information and addressing previous concerns.

find out more

Internship Rejection Letter

An Australian-compliant formal letter communicating the unsuccessful outcome of an internship application to a candidate.

find out more

Job Offer Accepted And Then Declined

A formal letter template for withdrawing acceptance of a job offer in Australia, ensuring compliance with local employment laws while maintaining professional relationships.

find out more

Interview Failed Thank You Letter

An Australian-compliant formal letter informing job candidates of an unsuccessful interview outcome while maintaining professional relationships and legal compliance.

find out more

Work Rejection Letter

An Australian-compliant formal letter informing job applicants of an unsuccessful application outcome while maintaining professional standards and legal requirements.

find out more

Unsuccessful Interview Feedback

An Australian-compliant template for providing professional feedback to unsuccessful job interview candidates while maintaining legal compliance and organizational reputation.

find out more

Denial Letter

An Australian-compliant template for formally communicating denial decisions to applicants or requestors, incorporating required legal elements and clear explanation of rights.

find out more

Counter Offer Rejection Letter

An Australian legal document used to formally reject a counter offer during contract negotiations, providing clear communication and documentation of the rejection decision.

find out more

Business Refusal Letter

An Australian-compliant formal business document used to professionally decline business proposals or requests while maintaining legal compliance and professional relationships.

find out more

Claim Refusal Letter To Customer

An Australian-compliant formal letter from an insurer to a customer explaining the rejection of their insurance claim and outlining their rights and appeal options.

find out more

Email To Vendor Not Selected

An Australian-compliant email template for notifying unsuccessful vendors in a procurement process, ensuring professional and legally sound communication.

find out more

Decline Interview Letter

An Australian-compliant formal letter declining to proceed with a job candidate's interview process while maintaining professional standards and legal requirements.

find out more

Regret Letter To Unsuccessful Proposal

An Australian-compliant formal letter notifying a bidder that their proposal has been unsuccessful, while maintaining professional standards and legal requirements.

find out more

Rejection Letter For Former Employee

An Australian-compliant formal letter communicating a negative hiring decision to a former employee who has reapplied for a position within the organization.

find out more

Referral Rejection Letter

An Australian healthcare document used to formally decline a patient referral while maintaining professional standards and regulatory compliance.

find out more

Thank You But No Thank You Letter

An Australian-compliant formal letter used to professionally decline applications or proposals while maintaining positive business relationships.

find out more

Conference Speaker Rejection Letter

An Australian-compliant formal letter declining a speaker's proposal to present at a conference, designed to maintain professional relationships while clearly communicating the decision.

find out more

We Regret To Inform You Job Application

An Australian-compliant formal letter used to inform job applicants that their employment application has been unsuccessful.

find out more

Promotion Rejection Letter

An Australian-compliant formal letter communicating an unsuccessful internal promotion application outcome to an existing employee, aligned with Fair Work Act requirements.

find out more

Overqualified Candidate Rejection Letter

An Australian-compliant formal letter declining a job candidate due to overqualification, while maintaining professional standards and legal requirements.

find out more

Employment Rejection

An Australian-compliant formal communication to inform job applicants of an unsuccessful employment application.

find out more

Audition Rejection Letter

An Australian-compliant formal letter communicating an unsuccessful audition outcome while maintaining professional standards and legal requirements.

find out more

Salary Increase Rejection Letter

An Australian-compliant formal letter declining an employee's request for a salary increase, including decision rationale and future considerations.

find out more

Business Proposal Rejection Letter

An Australian-compliant formal letter used to professionally decline a business proposal while maintaining business relationships and minimizing legal risks.

find out more

Decline Promotion Letter

An Australian-compliant formal letter declining an employee's promotion while maintaining professional relationships and legal compliance.

find out more

Contract Rejection Letter

An Australian jurisdiction document used to formally decline a contract proposal while maintaining professional standards and legal compliance.

find out more

Decline Request Letter

An Australian-compliant formal business letter used to professionally communicate the denial of a request while maintaining business relationships and meeting legal requirements.

find out more

Internal Candidate Rejection

An Australian-compliant formal letter communicating the non-selection of an internal candidate for a position within their current organization.

find out more

We Regret To Inform You Letter

An Australian-compliant formal letter communicating a negative decision or outcome to an individual, following local business practices and legal requirements.

find out more

Letter To Candidate Selected After Interview

An Australian-compliant formal offer letter extending employment to a successfully interviewed candidate, outlining key position details and employment terms.

find out more

Salary Expectations Too High Rejection Letter

An Australian-compliant formal letter declining a job candidate's application due to salary expectations exceeding the position's budget.

find out more

Letter Of Refusal

An Australian-compliant formal document communicating the denial of a request, application, or proposal, including reasoning and necessary legal elements.

find out more

Rejecting Counter Offer

An Australian law-compliant document formally rejecting a counter offer received during contract negotiations, including rejection reasoning and negotiation status.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.