We Regret To Inform You Letter Template for Canada

The We Regret To Inform You Letter is a crucial business document used in Canadian employment contexts to formally communicate rejection decisions to job applicants. This document type serves as an essential tool in the recruitment process, ensuring professional closure while maintaining compliance with Canadian federal and provincial employment standards, human rights legislation, and privacy laws. The letter should be drafted with careful consideration to avoid discriminatory language, protect candidate privacy, and maintain professional relationships. It typically includes acknowledgment of the application, clear communication of the decision, and may optionally include feedback or information about future opportunities. The document is particularly important in maintaining an organization's professional reputation and protecting against potential legal challenges in Canadian jurisdictions.

1. Opening and Addressee Information: Formal business letter header including date, recipient's name and address, and appropriate salutation

2. Acknowledgment: Thank the candidate for their time and interest in the position

3. Decision Statement: Clear but diplomatic statement that the candidate was not selected

4. Brief Explanation: Generic, non-specific explanation about the selection process and decision

5. Positive Note: Expression of appreciation and recognition of the candidate's qualifications

6. Closing: Professional closing with appropriate signature block and company information