Interview Failed Thank You Letter Template for Australia

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Key Requirements PROMPT example:

Interview Failed Thank You Letter

"I need an Interview Failed Thank You Letter for a senior software developer candidate who reached the final round but didn't quite meet our technical requirements; we want to keep them in our talent pool for future opportunities and maintain a positive relationship."

Document background
The Interview Failed Thank You Letter is a crucial document in the Australian recruitment process, designed to professionally conclude the interview phase with unsuccessful candidates. It serves as an official communication that helps maintain professional relationships and protect the organization's reputation while ensuring compliance with Australian employment legislation, including the Fair Work Act 2009 and various anti-discrimination laws. The document should be sent promptly after the decision is made and typically includes gratitude for the candidate's participation, a clear but diplomatic communication of the outcome, and potentially constructive feedback or encouragement for future opportunities. This letter is particularly important in Australia's professional environment, where maintaining positive candidate experiences and avoiding potential discrimination claims are key considerations.
Suggested Sections

1. Date and Contact Information: Current date and candidate's complete contact details

2. Greeting: Professional and personalized salutation addressing the candidate by name

3. Expression of Gratitude: Thank the candidate for their time, interest in the company, and participation in the interview process

4. Decision Communication: Clear but diplomatic communication of the negative outcome

5. Positive Feedback: Brief mention of the candidate's positive qualities or strengths observed during the interview

6. Professional Closing: Wish the candidate well in their future endeavors and include signature block with company details

Optional Sections

1. Specific Feedback: If company policy allows, provide constructive feedback about why the candidate wasn't selected, being careful to avoid discriminatory or potentially controversial statements

2. Future Opportunities: If appropriate, encourage the candidate to apply for future positions and mention keeping their application on file

3. Alternative Positions: If there are other suitable open positions, mention these as possibilities for the candidate

4. Request for Feedback: Optional request for the candidate to provide feedback about their interview experience

5. Connection Invitation: If appropriate, invite the candidate to connect on professional networking platforms

Suggested Schedules

1. Interview Feedback Form: Optional attachment providing detailed feedback if company policy allows and the candidate requested it

2. Current Open Positions: If suggesting alternative positions, a list of relevant open roles might be attached

3. Candidate Experience Survey: Optional feedback form to gather information about the candidate's recruitment experience

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Healthcare

Financial Services

Education

Manufacturing

Retail

Professional Services

Government

Non-Profit

Construction

Mining

Telecommunications

Hospitality

Media and Entertainment

Transportation and Logistics

Relevant Teams

Human Resources

Recruitment

People and Culture

Talent Acquisition

Administration

Corporate Communications

Legal

Executive Office

Relevant Roles

Human Resources Manager

Recruitment Specialist

Hiring Manager

HR Director

Talent Acquisition Manager

HR Business Partner

Department Manager

Chief Human Resources Officer

Recruitment Coordinator

HR Administrator

People and Culture Manager

Executive Assistant

Office Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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