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Commercial Property Management Contract
"I need a Commercial Property Management Contract for a multi-tenant office building in Sydney CBD, with specific provisions for green building management and sustainability reporting, to commence from March 2025."
1. Parties: Identifies and provides full details of the property owner and the property management company
2. Background: Establishes the context, including property details and the owner's desire to engage the manager
3. Definitions: Defines key terms used throughout the agreement
4. Appointment and Term: Specifies the appointment of the property manager, term duration, and renewal provisions
5. Property Manager's Services: Comprehensive list of core property management services to be provided
6. Authority and Powers: Defines the scope of the property manager's authority to act on behalf of the owner
7. Financial Management: Details handling of rent collection, expenses, accounts, and financial reporting
8. Maintenance and Repairs: Outlines responsibilities for property maintenance, repair procedures, and spending limits
9. Compliance and Insurance: Specifies compliance obligations and insurance requirements
10. Fees and Expenses: Details all management fees, commission structures, and reimbursable expenses
11. Reporting and Records: Specifies required reports, documentation, and record-keeping obligations
12. Termination: Sets out circumstances and procedures for contract termination
13. Liability and Indemnification: Addresses risk allocation between parties
14. General Provisions: Standard contract clauses including notices, governing law, and dispute resolution
1. Marketing and Leasing Services: Include when the property manager is responsible for tenant acquisition and lease negotiations
2. Sustainability Management: Include for properties with specific environmental performance requirements or green building certifications
3. Multi-Property Management: Include when the agreement covers multiple properties with specific requirements for each
4. Security Services: Include for properties requiring specific security management arrangements
5. Building Management Systems: Include for properties with sophisticated building management or automation systems
6. Retail-Specific Provisions: Include for retail properties with specific requirements around tenant mix and center management
7. Development and Refurbishment: Include if the property manager will oversee major works or improvements
1. Property Details: Detailed description of the managed property, including address, facilities, and specific features
2. Fee Schedule: Comprehensive breakdown of all fees, charges, and commission structures
3. Services Schedule: Detailed scope of services with specific performance standards and frequencies
4. Key Performance Indicators: Specific metrics for measuring property manager's performance
5. Approved Contractors: List of pre-approved contractors and suppliers for property maintenance
6. Reporting Templates: Standard formats for required financial and operational reports
7. Emergency Procedures: Protocols for handling emergency situations and after-hours incidents
8. Delegation of Authority Matrix: Specific spending and decision-making authority levels
9. Insurance Requirements: Detailed insurance specifications for both property manager and owner
Authors
Approved Budget
Authorized Representative
Building
Building Rules
Business Day
Commencement Date
Common Areas
Compliance Requirements
Confidential Information
Contract Year
Emergency
Expiry Date
Fees
Force Majeure Event
GST
Improvements
Initial Term
Insurance Requirements
Key Performance Indicators
Lease
Maintenance
Management Services
Operating Expenses
Outgoings
Owner
Permitted Purpose
Premises
Property
Property Manager
Property Records
Rates and Taxes
Renewal Term
Rent
Required Insurances
Security Deposit
Service Contractors
Service Level Requirements
Tenants
Term
Utilities
Term and Renewal
Services Scope
Authority and Powers
Financial Management
Rent Collection
Property Maintenance
Emergency Response
Health and Safety
Compliance
Insurance
Fees and Expenses
Reporting
Record Keeping
Key Performance Indicators
Delegation
Subcontracting
Confidentiality
Data Protection
Intellectual Property
Representations and Warranties
Liability
Indemnification
Force Majeure
Termination
Post-Termination Obligations
Assignment
Dispute Resolution
Governing Law
Notices
Entire Agreement
Severability
Variation
Waiver
GST
Relationship of Parties
Commercial Real Estate
Property Management
Retail Property
Office Property
Industrial Property
Mixed-Use Development
Facilities Management
Real Estate Services
Professional Services
Building Maintenance
Legal
Property Management
Operations
Facilities Management
Asset Management
Risk and Compliance
Finance
Maintenance
Leasing
Client Services
Contract Administration
Property Manager
Facility Manager
Asset Manager
Real Estate Manager
Operations Manager
Commercial Property Director
Building Manager
Property Services Manager
Legal Counsel
Contracts Manager
Risk Manager
Finance Manager
Maintenance Manager
Portfolio Manager
Leasing Manager
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