Commercial Property Management Contract Generator for Australia

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Key Requirements PROMPT example:

Commercial Property Management Contract

"I need a Commercial Property Management Contract for a multi-tenant office building in Sydney CBD, with specific provisions for green building management and sustainability reporting, to commence from March 2025."

Document background
The Commercial Property Management Contract is essential for property owners seeking professional management of their commercial real estate assets in Australia. This document is typically used when property owners want to delegate the day-to-day management of their commercial properties to professional property managers, ensuring efficient operation, maintenance, and financial management of the asset. The contract must comply with Australian property law, including state-specific legislation such as the Property Law Act, Retail Leases Act, and relevant professional licensing requirements. It establishes clear lines of authority, responsibilities, and accountability between the parties while protecting both the property owner's interests and the property manager's professional obligations. The agreement is particularly important for maintaining professional standards in commercial property management and ensuring compliance with Australian regulatory requirements.
Suggested Sections

1. Parties: Identifies and provides full details of the property owner and the property management company

2. Background: Establishes the context, including property details and the owner's desire to engage the manager

3. Definitions: Defines key terms used throughout the agreement

4. Appointment and Term: Specifies the appointment of the property manager, term duration, and renewal provisions

5. Property Manager's Services: Comprehensive list of core property management services to be provided

6. Authority and Powers: Defines the scope of the property manager's authority to act on behalf of the owner

7. Financial Management: Details handling of rent collection, expenses, accounts, and financial reporting

8. Maintenance and Repairs: Outlines responsibilities for property maintenance, repair procedures, and spending limits

9. Compliance and Insurance: Specifies compliance obligations and insurance requirements

10. Fees and Expenses: Details all management fees, commission structures, and reimbursable expenses

11. Reporting and Records: Specifies required reports, documentation, and record-keeping obligations

12. Termination: Sets out circumstances and procedures for contract termination

13. Liability and Indemnification: Addresses risk allocation between parties

14. General Provisions: Standard contract clauses including notices, governing law, and dispute resolution

Optional Sections

1. Marketing and Leasing Services: Include when the property manager is responsible for tenant acquisition and lease negotiations

2. Sustainability Management: Include for properties with specific environmental performance requirements or green building certifications

3. Multi-Property Management: Include when the agreement covers multiple properties with specific requirements for each

4. Security Services: Include for properties requiring specific security management arrangements

5. Building Management Systems: Include for properties with sophisticated building management or automation systems

6. Retail-Specific Provisions: Include for retail properties with specific requirements around tenant mix and center management

7. Development and Refurbishment: Include if the property manager will oversee major works or improvements

Suggested Schedules

1. Property Details: Detailed description of the managed property, including address, facilities, and specific features

2. Fee Schedule: Comprehensive breakdown of all fees, charges, and commission structures

3. Services Schedule: Detailed scope of services with specific performance standards and frequencies

4. Key Performance Indicators: Specific metrics for measuring property manager's performance

5. Approved Contractors: List of pre-approved contractors and suppliers for property maintenance

6. Reporting Templates: Standard formats for required financial and operational reports

7. Emergency Procedures: Protocols for handling emergency situations and after-hours incidents

8. Delegation of Authority Matrix: Specific spending and decision-making authority levels

9. Insurance Requirements: Detailed insurance specifications for both property manager and owner

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Commercial Real Estate

Property Management

Retail Property

Office Property

Industrial Property

Mixed-Use Development

Facilities Management

Real Estate Services

Professional Services

Building Maintenance

Relevant Teams

Legal

Property Management

Operations

Facilities Management

Asset Management

Risk and Compliance

Finance

Maintenance

Leasing

Client Services

Contract Administration

Relevant Roles

Property Manager

Facility Manager

Asset Manager

Real Estate Manager

Operations Manager

Commercial Property Director

Building Manager

Property Services Manager

Legal Counsel

Contracts Manager

Risk Manager

Finance Manager

Maintenance Manager

Portfolio Manager

Leasing Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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