Student Worker Contract Generator for United States

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Key Requirements PROMPT example:

Student Worker Contract

"I need a Student Worker Contract for a research assistant position in our Biology department, starting January 2025, that includes specific provisions for handling laboratory equipment and intellectual property rights for research findings."

Document background
The Student Worker Contract serves as the primary employment agreement for students working within educational institutions in the United States. This document is essential for establishing clear expectations and legal compliance in student employment relationships, whether through regular campus employment or federal work-study programs. The contract typically includes specific provisions regarding academic scheduling, maximum work hours during term time, and maintaining academic progress while working. It ensures compliance with federal labor laws, FERPA requirements, and institutional policies while protecting both the institution's and student's interests.
Suggested Sections

1. Parties: Identification of the educational institution and student worker, including full legal names and contact details

2. Background: Context of the employment relationship, including the student's status and general purpose of the agreement

3. Definitions: Key terms used throughout the contract including 'Academic Term', 'Work Hours', 'Supervisor', etc.

4. Position and Duties: Detailed description of the student worker's role, responsibilities, and reporting structure

5. Work Schedule and Hours: Specification of working hours, flexibility requirements, and maximum hours permitted during academic terms

6. Compensation and Payment Terms: Details of wage rate, payment schedule, and any applicable deductions or tax considerations

7. Term and Duration: Start date, end date, and any provisions for renewal or extension of the agreement

8. Confidentiality: Obligations regarding confidential information, including student records and institutional data

9. Termination Provisions: Conditions and procedures for ending the employment relationship by either party

10. Governing Law: Specification of applicable state and federal laws governing the agreement

Optional Sections

1. Work-Study Program Terms: Additional terms and conditions specific to federal work-study positions, including eligibility requirements and program compliance

2. International Student Provisions: Specific terms for non-citizen students, including visa requirements and work authorization limitations

3. Academic Performance Requirements: Minimum GPA and academic standing requirements for maintaining employment

4. Benefits: Any applicable benefits provided to student workers, such as sick leave or meal allowances

5. Intellectual Property Rights: Terms regarding ownership and use of intellectual property created during employment, particularly relevant for research positions

6. Remote Work Provisions: Terms and conditions for remote work arrangements, including equipment usage and connectivity requirements

7. Training Requirements: Specific training or certification requirements for the position

Suggested Schedules

1. Schedule A: Job Description: Detailed outline of specific duties, responsibilities, and performance expectations

2. Schedule B: Work Schedule: Detailed breakdown of working hours, shifts, and academic term scheduling considerations

3. Schedule C: Pay Rate and Payment Schedule: Detailed compensation information including wage rates, payment dates, and any applicable bonuses

4. Schedule D: Institutional Policies Reference: List of applicable institutional policies and procedures that the student worker must comply with

5. Schedule E: Department-Specific Requirements: Any additional requirements or procedures specific to the hiring department

6. Schedule F: Confidentiality Agreement: Detailed confidentiality terms and requirements, if not fully covered in main agreement

7. Schedule G: Safety Procedures: Safety protocols and requirements specific to the position

8. Schedule H: Equipment/Resource Usage Guidelines: Rules and procedures for using institutional equipment, facilities, and resources

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Industries

Fair Labor Standards Act (FLSA): Federal law establishing minimum wage, overtime pay, recordkeeping, and youth employment standards

Family Educational Rights and Privacy Act (FERPA): Federal law protecting student education records and privacy in educational institutions

Title IX: Education amendment prohibiting sex-based discrimination in educational institutions receiving federal funding

Americans with Disabilities Act (ADA): Federal law requiring reasonable accommodations for disabled individuals in the workplace

Immigration Reform and Control Act (IRCA): Federal law requiring verification of employee work eligibility and documentation

F-1 Visa Regulations: Federal regulations governing international student employment, including work hour limitations and eligibility

State Labor Laws: State-specific regulations regarding minimum wage, working hours, and employment conditions

Federal Work-Study Program Regulations: Federal guidelines governing student employment under work-study programs, including eligibility and funding

Institutional Employment Policies: University/college-specific policies regarding student employment, academic progress requirements, and working hour limitations

IRS Student Employment Guidelines: Tax regulations specific to student employment, including FICA exemptions and reporting requirements

Child Labor Provisions: Federal and state regulations governing employment of minors, including work permits and hour restrictions

State Education Laws: State-specific regulations governing educational institutions and student employment

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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