Peer Review Engagement Letter Template for United States

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Key Requirements PROMPT example:

Peer Review Engagement Letter

"Need a Peer Review Engagement Letter for our mid-size accounting firm in California to engage another firm for a system review, with specific emphasis on our audit practice and international client portfolio, planned for March 2025."

Document background
The Peer Review Engagement Letter is a crucial document required by the AICPA's peer review program in the United States. This letter is used when a CPA firm needs to undergo mandatory quality control review of their accounting and auditing practices, typically every three years. The document outlines the specific terms of engagement, including the type of peer review (system or engagement), scope of work, timeline, fees, and mutual responsibilities. It ensures compliance with professional standards while protecting both parties' interests. The letter must adhere to both federal requirements and state-specific regulations, making it an essential component of the peer review process.
Suggested Sections

1. Letterhead and Date: Firm's official letterhead and date of engagement

2. Recipient Information: Name and address of the firm being reviewed

3. Scope of Review: Type of peer review, period covered, and standards followed

4. Responsibilities: Duties of both reviewing firm and reviewed firm

5. Timeline: Expected dates for fieldwork and report completion

6. Fee Structure: Costs, payment terms, and additional expense provisions

7. Confidentiality Statement: Privacy and data protection commitments

Optional Sections

1. Quality Control Procedures: Detailed review methodology, used when requested by reviewed firm

2. Dispute Resolution: Arbitration and mediation procedures for higher-risk engagements

3. Insurance Coverage: Professional liability insurance details when required by state regulations or client request

Suggested Schedules

1. Peer Review Information Form: Basic information about the firm being reviewed

2. Fee Schedule: Detailed breakdown of costs and payment terms

3. Document Request List: List of required documents and information needed for review

4. Quality Control Checklist: Standard review procedures and methodology

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Industries

Professional Standards: Compliance with AICPA Standards for Performing and Reporting on Peer Reviews, AICPA Code of Professional Conduct, and State CPA Society peer review requirements

Confidentiality Laws: Consideration of Gramm-Leach-Bliley Act (GLBA), state-specific privacy laws, and professional confidentiality requirements

Professional Liability: Adherence to state-specific professional liability laws, professional malpractice regulations, and statute of limitations considerations

Contract Law: Compliance with state-specific contract laws, Uniform Commercial Code (UCC) principles, and Statute of Frauds requirements

Professional Services Regulations: Compliance with State Board of Accountancy regulations, state-specific CPA practice requirements, and professional licensing requirements

Document Retention: Adherence to AICPA document retention guidelines, state-specific record keeping requirements, and IRS documentation requirements

Insurance Requirements: Compliance with professional liability insurance requirements and state-specific insurance regulations

Dispute Resolution: Consideration of state-specific arbitration laws, Federal Arbitration Act, and mediation requirements

Electronic Communications: Compliance with Electronic Signatures in Global and National Commerce Act (E-SIGN) and Uniform Electronic Transactions Act (UETA)

Quality Control: Adherence to AICPA Quality Control Standards, firm-specific quality control policies, and state-specific quality control requirements

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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