Long Term Rental Agreement Template for United States

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Key Requirements PROMPT example:

Long Term Rental Agreement

"I need a Long Term Rental Agreement for a 3-bedroom house in California, starting March 1, 2025, with specific clauses about solar panel installation and electric vehicle charging, as well as pet provisions for two cats."

Document background
The Long Term Rental Agreement serves as the primary legal instrument governing extended residential tenancies in the United States. This document is essential when property owners wish to lease residential space for periods typically extending beyond one year. It encompasses crucial elements including payment terms, maintenance responsibilities, security deposits, and utility arrangements, while ensuring compliance with federal regulations such as the Fair Housing Act and state-specific landlord-tenant laws. The agreement protects both landlord and tenant interests by clearly defining rights, obligations, and remedies available to each party.
Suggested Sections

1. Parties: Identification of landlord and tenant(s) with full legal names and contact details

2. Background: Brief context of the rental arrangement and property description

3. Definitions: Key terms used throughout the agreement

4. Property Details: Detailed description of the rental property and included amenities

5. Term and Renewal: Duration of lease and renewal conditions

6. Rent and Payment Terms: Rent amount, payment schedule, and acceptable payment methods

7. Security Deposit: Amount, terms of holding, and conditions for return

8. Maintenance and Repairs: Responsibilities of both parties regarding property maintenance

9. Utilities and Services: Allocation of responsibility for utilities and services

10. Termination: Conditions and procedures for ending the agreement

Optional Sections

1. Pet Policy: Terms and conditions for keeping pets on the property, including any additional deposits or restrictions

2. Subletting: Terms and conditions for subletting the property, including approval process and requirements

3. Parking: Specific arrangements for parking, including assigned spaces and visitor parking rules

4. Common Areas: Rules and regulations for the use of shared facilities and common areas in multi-unit properties

5. Insurance Requirements: Specific insurance obligations for both landlord and tenant, including minimum coverage requirements

Suggested Schedules

1. Schedule A - Property Inventory: Detailed list of furniture, fixtures, and appliances included in the rental property

2. Schedule B - Property Condition Report: Comprehensive documentation of property condition at the start of tenancy

3. Schedule C - House Rules: Specific rules and regulations for the property and tenant conduct

4. Schedule D - Maintenance Schedule: Regular maintenance requirements and schedules for both landlord and tenant

5. Appendix 1 - Lead-Based Paint Disclosure: Federally required disclosure for properties built before 1978

6. Appendix 2 - Local Authority Certificates: Relevant certificates, permits, and compliance documents required by local authorities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Fair Housing Act (FHA): Federal law prohibiting discrimination in housing based on race, color, national origin, religion, sex, familial status, and disability. Requires reasonable accommodations for disabled tenants.

Americans with Disabilities Act (ADA): Federal legislation requiring accessibility in common areas and reasonable accommodations for disabled tenants in rental properties.

Federal Lead-Based Paint Disclosure: Federal requirement for properties built before 1978, mandating disclosure and information about lead-based paint hazards to tenants.

State Landlord-Tenant Laws: State-specific laws governing rental relationships, including maintenance obligations, eviction procedures, notice requirements, and potential rent control regulations.

State Security Deposit Laws: State-specific regulations governing maximum deposit amounts, return timeframes, and allowable deductions from security deposits.

State-Specific Disclosure Requirements: State laws requiring disclosure of specific property conditions such as mold, asbestos, bed bugs, previous deaths or crimes, and natural hazards.

Municipal Housing Codes: Local regulations establishing building maintenance standards and health and safety requirements for rental properties.

Local Zoning Laws: Municipal regulations governing permitted use of property and occupancy limits in specific zones.

Local Rent Control Ordinances: City or county-specific regulations that may limit rent increases and provide additional tenant protections in certain jurisdictions.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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