Long Term Rental Agreement Template for India

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Key Requirements PROMPT example:

Long Term Rental Agreement

"I need a Long Term Rental Agreement for a commercial office space in Mumbai, starting March 2025, with specific provisions for IT infrastructure modifications and 24/7 access rights for a technology company tenant."

Document background
The Long Term Rental Agreement is a crucial legal instrument used in India for establishing extended rental arrangements for both residential and commercial properties. This document is essential when parties intend to enter into a rental relationship exceeding 11 months, requiring mandatory registration under the Registration Act, 1908. It comprehensively addresses all aspects of the landlord-tenant relationship, including financial terms, maintenance obligations, and compliance requirements under various Indian laws such as the Transfer of Property Act, state-specific rent control acts, and the Model Tenancy Act, 2021 (where adopted). The agreement is particularly important for protecting both parties' interests in long-term leasing arrangements and ensuring legal enforceability of rental terms.
Suggested Sections

1. Parties: Details of the landlord/lessor and tenant/lessee including full names, addresses, and contact information

2. Background: Context of the rental arrangement and brief description of the property

3. Definitions: Definitions of key terms used throughout the agreement

4. Property Details: Comprehensive description of the rental property including address, boundaries, and permitted usage

5. Term and Renewal: Duration of the lease, commencement date, and renewal terms

6. Rent and Payment Terms: Rent amount, payment schedule, payment method, and escalation clauses

7. Security Deposit: Amount, payment terms, conditions for refund, and deductions

8. Utilities and Maintenance: Responsibility for utilities, maintenance obligations of both parties

9. Rights and Obligations of the Landlord: Detailed listing of landlord's responsibilities and rights

10. Rights and Obligations of the Tenant: Detailed listing of tenant's responsibilities and rights

11. Restricted Uses: Prohibited activities and usage restrictions

12. Insurance: Insurance requirements for both parties

13. Default and Remedies: Events of default and corresponding remedies

14. Termination: Grounds for termination and notice requirements

15. Registration and Stamp Duty: Provisions regarding agreement registration and stamp duty payment

16. Governing Law and Jurisdiction: Applicable laws and jurisdiction for dispute resolution

17. Notices: Method and addresses for serving notices

18. Miscellaneous: Standard boilerplate provisions including force majeure, severability, etc.

Optional Sections

1. Lock-in Period: Minimum period during which neither party can terminate the lease, used when parties want to ensure stability

2. Fit-out Period: Period allowed for tenant modifications, typically used in commercial rentals

3. Sub-letting: Terms for sub-letting if permitted, include when sub-letting might be needed

4. Property Management: Required for properties in managed communities or buildings with facility management

5. Structural Changes: Terms for making structural modifications, relevant for long-term commercial leases

6. Green Lease Provisions: Environmental and sustainability requirements, used in modern commercial properties

7. Right of First Refusal: Tenant's right to match purchase offers, included when property sale is contemplated

8. Force Majeure: Detailed provisions for unforeseen circumstances, particularly relevant post-COVID

Suggested Schedules

1. Schedule A - Property Description: Detailed description of property including floor plan and measurements

2. Schedule B - Inventory List: Detailed list of fixtures, fittings, and furnishings provided

3. Schedule C - Handover Form: Condition report at the time of possession

4. Schedule D - House Rules: Building/society rules and regulations

5. Schedule E - Rent Payment Schedule: Detailed breakdown of rent payments and escalations

6. Schedule F - Maintenance Responsibilities: Detailed split of maintenance responsibilities between parties

7. Appendix 1 - Property Photos: Photographic evidence of property condition at handover

8. Appendix 2 - Required Permits: Copies of relevant permits and certificates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Real Estate

Residential Property

Commercial Property

Retail

Healthcare

Education

Hospitality

Information Technology

Manufacturing

Professional Services

Banking and Financial Services

Telecommunications

Logistics and Warehousing

Relevant Teams

Legal

Real Estate

Operations

Facilities Management

Finance

Administration

Compliance

Risk Management

Corporate Affairs

Property Management

Relevant Roles

Real Estate Manager

Property Manager

Facilities Manager

Legal Counsel

Corporate Lawyer

Compliance Officer

Operations Manager

Administrative Manager

Business Development Manager

Finance Manager

Chief Financial Officer

Real Estate Agent

Leasing Manager

Asset Manager

Property Administrator

Contract Manager

Risk Manager

Company Secretary

Industries
Indian Contract Act, 1872: Fundamental law governing contract formation, validity, and enforcement. Essential for ensuring the rental agreement meets basic contractual requirements.
Registration Act, 1908: Mandates registration requirements for lease agreements, particularly those exceeding 11 months. Specifies the procedure for registration of rental documents.
Indian Stamp Act, 1899: Determines the stamp duty payable on rental agreements. The rates vary by state but compliance is mandatory for agreement validity.
Transfer of Property Act, 1882: Contains specific provisions relating to leases, rights and liabilities of lessors and lessees, and property transfer regulations.
State Rent Control Acts: State-specific laws governing rent control, tenant protection, eviction procedures, and maintenance obligations (varies by state, e.g., Maharashtra Rent Control Act, Delhi Rent Control Act, etc.).
Real Estate (Regulation and Development) Act, 2016: While primarily for real estate development, contains provisions affecting rental properties in newly constructed buildings and maintenance standards.
Maintenance and Welfare of Parents and Senior Citizens Act, 2007: Relevant if the tenant or landlord is a senior citizen, as it provides special provisions for property rights of senior citizens.
Model Tenancy Act, 2021: Central government's model law for residential and commercial tenancies, providing framework for rent regulation, rights and obligations (though states need to adopt it separately).
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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