Janitorial Contracts Template for United States

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Key Requirements PROMPT example:

Janitorial Contracts

"I need a Janitorial Contract for my 10-story office building in Chicago, with specific focus on green cleaning practices and after-hours services, starting March 2025."

Document background
This template is designed for establishing formal Janitorial Contracts between cleaning service providers and facility owners/managers in the United States. It's particularly relevant when establishing new cleaning service relationships or updating existing service agreements to ensure compliance with current regulations. The document incorporates essential elements required by U.S. federal and state laws, including OSHA safety standards, EPA guidelines, and labor regulations. It's structured to accommodate various facility types and service levels, with customizable schedules for specific cleaning requirements. The contract template includes comprehensive coverage of operational details, liability protections, and performance standards, making it suitable for both small-scale operations and large commercial facilities.
Suggested Sections

1. Parties: Identification of the service provider and client, including legal names and addresses

2. Background: Brief context of the agreement and the parties' intentions

3. Definitions: Key terms used throughout the contract

4. Scope of Services: Overview of janitorial services to be provided

5. Term and Termination: Duration of the contract and conditions for ending it

6. Payment Terms: Fees, payment schedule, and invoicing procedures

7. Performance Standards: Required quality levels and inspection procedures

8. Equipment and Supplies: Responsibilities for providing cleaning supplies and equipment

9. Health and Safety: Safety protocols and compliance requirements

10. Insurance and Liability: Required insurance coverage and liability limitations

11. Staff and Supervision: Requirements for cleaning staff and supervision

12. Compliance with Laws: Obligation to comply with relevant regulations

13. General Terms: Standard contract clauses including notices, amendments, and governing law

Optional Sections

1. Environmental Standards: Specific requirements for green cleaning practices, used when client requires environmental certification

2. Security Requirements: Additional security protocols, used for facilities with heightened security needs

3. Emergency Services: Provisions for emergency or after-hours services, included for facilities requiring 24/7 coverage

4. Specialized Cleaning: Requirements for specialized areas like clean rooms or medical facilities

5. Subcontracting: Terms for allowing or prohibiting subcontractors, included when subcontracting might be needed

6. Performance Bonds: Bond requirements, included for larger contracts or government work

7. Union Requirements: Special provisions for unionized workplaces

Suggested Schedules

1. Schedule A - Cleaning Specifications: Detailed cleaning tasks, frequencies, and requirements for each area

2. Schedule B - Pricing Schedule: Detailed breakdown of costs for different services and areas

3. Schedule C - Service Locations: List and details of all locations to be serviced

4. Schedule D - Equipment and Materials: List of approved cleaning products and equipment

5. Schedule E - Performance Metrics: Specific KPIs and measurement criteria

6. Schedule F - Staff Requirements: Detailed staffing requirements including qualifications and training

7. Appendix 1 - Incident Report Form: Standard form for reporting accidents or incidents

8. Appendix 2 - Quality Inspection Checklist: Checklist for performance monitoring

9. Appendix 3 - Emergency Procedures: Procedures for handling emergencies during cleaning operations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Commercial Real Estate

Healthcare

Education

Retail

Industrial

Government

Hospitality

Corporate Offices

Banking and Financial Services

Transportation

Manufacturing

Technology

Relevant Teams

Facilities Management

Operations

Procurement

Legal

Property Management

Maintenance

Administration

Compliance

Environmental Health and Safety

Risk Management

Supply Chain

Real Estate

Relevant Roles

Facility Manager

Operations Director

Procurement Manager

Property Manager

Contract Administrator

Building Services Manager

Maintenance Supervisor

Operations Manager

Chief Operating Officer

Environmental Health and Safety Manager

Purchasing Director

Real Estate Manager

Building Owner

Administration Manager

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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