Internship Job Offer Letter Template for United States

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Key Requirements PROMPT example:

Internship Job Offer Letter

"I need an Internship Job Offer Letter for a paid software development intern position at our tech startup, including remote work provisions and intellectual property clauses, starting March 2025."

Document background
The Internship Job Offer Letter serves as a crucial document in the U.S. employment landscape, particularly for organizations engaging with student or entry-level talent. This document formally extends an internship opportunity while ensuring compliance with federal and state regulations. It typically includes essential information such as position details, duration, compensation, and working conditions. The letter should be carefully drafted to meet Department of Labor guidelines, especially regarding the educational benefit requirement for unpaid internships. When using this document, organizations must consider both FLSA requirements and state-specific labor laws to ensure the internship program is legally compliant.
Suggested Sections

1. Company Information: Official letterhead, company details, and contact information

2. Recipient Information: Intern's name and contact details

3. Position Details: Job title, department, and supervisor information

4. Start Date and Duration: Internship period and expected end date

5. Compensation: Salary/stipend information or unpaid status confirmation

6. Work Schedule: Expected hours and days of work

Optional Sections

1. Benefits: Additional benefits offered (for paid internships with benefits)

2. Academic Credit: Details about educational credits (for education-affiliated internships)

3. Remote Work Provisions: Remote work policies and requirements (for remote or hybrid internships)

Suggested Schedules

1. Confidentiality Agreement: NDA or confidentiality terms

2. Company Policies: Relevant workplace policies and procedures

3. Learning Objectives: Educational goals and expected outcomes

4. Acceptance Form: Signature page for intern acceptance

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Fair Labor Standards Act (FLSA): Federal law governing paid vs. unpaid internships, including the six-factor test for legal unpaid internships, minimum wage requirements for paid internships, and overtime regulations

Department of Labor Guidelines: Federal guidelines including Fact Sheet #71 on Internship Programs and requirements for ensuring educational benefit in internship programs

Civil Rights Laws: Including Title VII of the Civil Rights Act, Equal Employment Opportunity regulations, Age Discrimination in Employment Act, and Americans with Disabilities Act

State-Specific Labor Laws: State-level regulations covering minimum wage, internship-specific rules, working hours, and break time requirements

Immigration Laws: Regulations concerning F-1 Student Visa requirements and CPT/OPT regulations for international student interns

Workers' Compensation Laws: State-specific requirements for providing workers' compensation coverage to interns

Family Educational Rights and Privacy Act (FERPA): Federal law protecting student privacy rights when internship is connected to an educational institution

Tax Laws: IRS guidelines for intern classification and tax withholding requirements

Occupational Safety and Health Act (OSHA): Federal workplace safety requirements applicable to intern working conditions

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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