Internship Job Offer Letter Template for England and Wales

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Key Requirements PROMPT example:

Internship Job Offer Letter

"I need an Internship Job Offer Letter for a 6-month paid software development internship starting March 2025, including remote working provisions and intellectual property clauses for a tech startup based in London."

Document background
The Internship Job Offer Letter is a crucial document used when offering temporary, often entry-level positions to students, graduates, or career changers. It provides clear documentation of the arrangement between the employer and intern, protecting both parties' interests under English and Welsh law. The letter should include essential information about the role, compensation, duration, and conditions of the internship, while ensuring compliance with relevant employment legislation. This document is particularly important for establishing clear expectations and avoiding potential disputes about the nature of the engagement.
Suggested Sections

1. Company Information: Full legal name and address of the employer

2. Recipient Details: Full name and address of the intern

3. Position Details: Job title, department, and reporting structure

4. Start Date and Duration: Confirmed start date and length of the internship period

5. Working Hours: Expected working hours, schedule, and rest periods in compliance with Working Time Regulations

6. Compensation: Details of payment or allowances, ensuring compliance with National Minimum Wage regulations

7. Location: Primary work location or office details

8. Holiday Entitlement: Annual leave and public holiday arrangements

Optional Sections

1. Benefits: Additional benefits provided beyond basic compensation, such as travel allowance or meal vouchers

2. Learning Objectives: Educational goals and development opportunities during the internship

3. Remote Working Arrangements: Policies and arrangements for remote work, if applicable

4. International Student Provisions: Additional terms for international students regarding visa requirements and work restrictions

Suggested Schedules

1. Job Description: Detailed outline of intern's role, responsibilities, and expectations

2. Company Policies: Key workplace policies including health and safety, data protection, and code of conduct

3. Confidentiality Agreement: Terms regarding the protection of confidential information and intellectual property

4. Training Schedule: Overview of any structured training or induction programs

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries
Relevant Teams
Relevant Roles
Industries

Employment Rights Act 1996: Core legislation covering basic employment rights, written statements of employment terms, notice periods, and unfair dismissal provisions that apply to internships qualifying as employment relationships

National Minimum Wage Act 1998: Legislation governing payment requirements for interns, including criteria for determining worker status and applicable minimum wage rates

Working Time Regulations 1998: Regulations covering maximum weekly working hours, mandatory rest breaks, rest periods, holiday entitlement, and associated record-keeping requirements

Equality Act 2010: Comprehensive anti-discrimination legislation ensuring equal opportunities, prevention of discrimination, and provision of reasonable accommodations in the workplace

Data Protection Act 2018 and UK GDPR: Legal framework for handling personal data, including privacy notices, data protection rights, and compliance requirements for collecting and processing employee information

Health and Safety at Work Act 1974: Legislation establishing workplace safety obligations, requirements for risk assessments, and insurance requirements to ensure intern safety

Immigration, Asylum and Nationality Act 2006: Legal requirements for right to work checks and visa compliance for interns, particularly relevant for international candidates

Terms of Employment (Information) Act 1994: Legislation specifying required information and mandatory terms and conditions that must be included in employment documentation

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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