Petty Cash Confirmation Letter Template for Singapore

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Key Requirements PROMPT example:

Petty Cash Confirmation Letter

"I need a Petty Cash Confirmation Letter for our Singapore office that assigns $2,000 to our new Office Manager, Sarah Chen, with specific requirements for weekly reconciliation and a maximum single transaction limit of $200."

Document background
The Petty Cash Confirmation Letter is a crucial document in Singapore's corporate environment, used when companies need to formally delegate the responsibility of managing small cash funds. It ensures compliance with Singapore's stringent financial regulations while providing a clear framework for petty cash management. The document typically includes the assigned amount, usage guidelines, replenishment procedures, and the custodian's acknowledgment of responsibilities, serving as both a legal record and operational guide.
Suggested Sections

1. Employee Information: Name, position, and department of the petty cash custodian

2. Amount Confirmation: Specific amount of petty cash being assigned

3. Responsibility Statement: Clear statement of custodial responsibility and accountability

4. Usage Guidelines: Permitted and prohibited uses of petty cash

5. Replenishment Procedures: Process for requesting and obtaining petty cash replenishment

Optional Sections

1. Delegation Authority: Authorization to delegate petty cash handling, used when substitute handlers may be needed

2. Special Restrictions: Additional limitations or requirements specific to department or project

Suggested Schedules

1. Petty Cash Log Template: Standard form for recording petty cash transactions

2. Expense Claim Form: Template for submitting petty cash expenditure claims

3. Company Policy Extract: Relevant sections of company's petty cash policy

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Industries

Companies Act (Chapter 50): Primary legislation governing corporate entities in Singapore, requiring proper record-keeping, corporate governance compliance, and financial documentation standards for business operations including cash management.

Employment Act (Chapter 91): Legislation governing employment relationships in Singapore, relevant for defining responsibilities and accountability of employees handling petty cash.

MAS Guidelines: Regulatory guidelines from the Monetary Authority of Singapore specifying cash handling procedures and internal control requirements for financial management.

Income Tax Act (Chapter 134): Tax legislation specifying record-keeping requirements for tax purposes and documentation requirements for business expenses, including petty cash transactions.

Goods and Services Tax Act (Chapter 117A): GST legislation outlining requirements for maintaining GST records and receipts, and documentation requirements for GST-qualifying expenses paid through petty cash.

AML/CFT Regulations: Anti-Money Laundering and Countering the Financing of Terrorism regulations specifying cash transaction reporting requirements and record-keeping obligations.

Internal Company Policies: Organization-specific policies and procedures governing petty cash management and internal controls.

Singapore Accounting Standards: Standard accounting practices in Singapore that must be followed for proper financial record-keeping and reporting.

Corporate Governance Guidelines: Best practices for corporate governance in Singapore, including financial management and internal control procedures.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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