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Petty Cash Confirmation Letter
"I need a Petty Cash Confirmation Letter for our Singapore office that assigns $2,000 to our new Office Manager, Sarah Chen, with specific requirements for weekly reconciliation and a maximum single transaction limit of $200."
1. Employee Information: Name, position, and department of the petty cash custodian
2. Amount Confirmation: Specific amount of petty cash being assigned
3. Responsibility Statement: Clear statement of custodial responsibility and accountability
4. Usage Guidelines: Permitted and prohibited uses of petty cash
5. Replenishment Procedures: Process for requesting and obtaining petty cash replenishment
1. Delegation Authority: Authorization to delegate petty cash handling, used when substitute handlers may be needed
2. Special Restrictions: Additional limitations or requirements specific to department or project
1. Petty Cash Log Template: Standard form for recording petty cash transactions
2. Expense Claim Form: Template for submitting petty cash expenditure claims
3. Company Policy Extract: Relevant sections of company's petty cash policy
Authors
Custodian
Authorized Amount
Float Balance
Replenishment Threshold
Supporting Documentation
Expense Claim Form
Transaction Log
Permitted Expenses
Reimbursement Period
Reconciliation
Cash Advance
Emergency Fund
Maximum Single Transaction
Receipt Requirements
Delegation Authority
Reporting Period
Cash Box
Handover Procedure
Audit Trail
Fund Amount
Custodian Responsibilities
Permitted Uses
Prohibited Uses
Record Keeping
Reconciliation Requirements
Replenishment Procedures
Security Measures
Delegation Authority
Handover Procedures
Loss or Theft
Audit Rights
Termination of Custody
Acknowledgment
Confidentiality
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