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Intercompany Balance Confirmation Letter
"I need an Intercompany Balance Confirmation Letter for our Singapore subsidiary to confirm outstanding balances with our parent company in Japan, specifically covering Q1 2025 transactions and including a detailed reconciliation schedule for JPY/SGD currency differences."
1. Letter Header: Company letterhead, date, reference number
2. Recipient Details: Full company name, address, and responsible officer
3. Subject Line: Clear identification of purpose and period covered
4. Balance Statement: Clear statement of intercompany balance amounts as of specific date
5. Request for Confirmation: Explicit request for confirmation of stated balances
6. Response Instructions: How and when to respond, including deadline
7. Authorization: Signature blocks for both parties
1. Transaction Summary: Breakdown of major transactions contributing to balance - use for complex relationships with multiple transaction types
2. Reconciliation Details: Explanation of any discrepancies or adjustments - use when there are known differences in recorded balances
3. Payment Terms: Reference to payment arrangements - use when settlement of balance is part of confirmation process
1. Transaction List: Detailed listing of all intercompany transactions for the period
2. Account Statements: Copy of intercompany account statements
3. Reconciliation Schedule: Detailed reconciliation of any differences between recorded balances
Authors
Agreed Balance
Balance Date
Company Group
Confirmation Date
Confirmed Balance
Group Entity
Intercompany Account
Intercompany Balance
Intercompany Transaction
Parent Company
Related Entity
Reporting Currency
Reporting Date
Response Period
Stated Balance
Subsidiary
Transaction Period
Unconfirmed Balance
Working Day
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