Petty Cash Confirmation Letter Template for Nigeria

The Petty Cash Confirmation Letter is a crucial internal control document used in Nigerian business operations to establish clear accountability and responsibility for petty cash funds. This document type is essential for compliance with Nigerian financial regulations and corporate governance requirements, particularly under the Companies and Allied Matters Act 2020 and Central Bank of Nigeria guidelines. It is typically used when initially establishing a petty cash fund, changing fund custodians, or updating the fund amount. The letter includes specific details such as the fund amount, custodian details, responsibilities, and acknowledgment of receipt, serving as a key document for audit trails and internal control purposes. It helps organizations maintain proper financial controls and provides documentation for both internal and external audit requirements.

1. Letter Header: Company letterhead, date, reference number, and recipient's details

2. Subject Line: Clear indication that this is a Petty Cash Confirmation Letter

3. Opening Statement: Formal introduction stating the purpose of the letter

4. Amount Confirmation: Specific amount of petty cash being confirmed and currency

5. Custodian Details: Name and position of the person responsible for the petty cash fund

6. Responsibilities: Basic duties and obligations of the petty cash custodian

7. Acknowledgment: Statement confirming receipt and acceptance of responsibility

8. Signature Blocks: Space for signatures of both the authorizing officer and custodian