Internal Job Offer Letter Template for Pakistan

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Key Requirements PROMPT example:

Internal Job Offer Letter

"I need an Internal Job Offer Letter for promoting our senior software engineer to Technical Lead position, including stock options and relocation package from Lahore to Islamabad office, effective March 1, 2025."

Document background
The Internal Job Offer Letter is a crucial document used when promoting or transferring existing employees to new positions within the same organization in Pakistan. It formally documents the changes in employment terms, ensuring compliance with Pakistani labor laws including the Industrial and Commercial Employment Ordinance 1968 and related employment regulations. This document typically follows internal recruitment processes or performance-based promotions and includes updated compensation details, new role responsibilities, reporting relationships, and any changes to benefits or working conditions. The letter serves both as a legal record and a formal communication tool, helping organizations maintain clear documentation of internal mobility while ensuring transparency and compliance with local employment standards.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with complete contact information and date of the offer

2. Employee Information: Full name and address of the prospective employee

3. Position Details: Job title, department, and reporting relationship

4. Employment Status: Whether the position is permanent, temporary, or contractual, and effective start date

5. Compensation Package: Base salary, payment frequency, and currency

6. Working Hours: Standard working hours, days of work, and overtime policy if applicable

7. Probation Period: Duration of probation period and terms as per Pakistani law

8. Benefits: Mandatory benefits as per Pakistani law including social security, EOBI, and medical coverage

9. Leave Entitlement: Annual, sick, and casual leave allowances as per local labor laws

10. Notice Period: Required notice period for termination of employment

11. Acceptance and Return Instructions: Instructions for accepting the offer and deadline for response

12. Signature Block: Space for authorized signatory and employee acceptance

Optional Sections

1. Performance Bonus Structure: Include when the role is eligible for performance-based bonuses or commissions

2. Relocation Package: Include when offering relocation assistance to the employee

3. Non-Compete Clause: Include for senior positions or roles with access to sensitive information

4. Training Commitments: Include when specific training programs or certifications are required

5. Vehicle Allowance: Include when offering company vehicle or transport allowance

6. Flexible Working Arrangements: Include when offering remote work or flexible hours options

7. Stock Options: Include when offering company shares or stock options

8. Education Allowance: Include when offering support for continued education or professional development

Suggested Schedules

1. Detailed Benefits Overview: Comprehensive breakdown of all benefits and allowances

2. Job Description: Detailed description of role responsibilities and requirements

3. Company Policies Reference: Key company policies that the employee must acknowledge

4. Bonus Structure Calculation: Detailed explanation of bonus calculations if applicable

5. Required Documentation List: List of documents required for employment processing

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking and Financial Services

Information Technology

Manufacturing

Telecommunications

Healthcare

Education

Retail

Construction

Energy

Professional Services

Automotive

Pharmaceuticals

Textiles

Agriculture

Mining

Relevant Teams

Human Resources

Finance

Operations

Information Technology

Marketing

Sales

Legal

Administration

Research and Development

Quality Assurance

Production

Customer Service

Business Development

Risk Management

Corporate Communications

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Department Manager

Senior Manager

Project Manager

Team Lead

Senior Software Engineer

Financial Analyst

HR Manager

Marketing Manager

Operations Manager

Sales Executive

Account Manager

Research Analyst

Product Manager

Quality Assurance Lead

Branch Manager

Administrative Officer

Production Supervisor

Technical Specialist

Industries
The Constitution of Pakistan (Articles 17, 18, and 37): Fundamental rights relating to freedom of association, right to business and occupation, and promotion of social justice in employment
Industrial and Commercial Employment (Standing Orders) Ordinance, 1968: Regulates terms and conditions of employment including appointment letters, probation periods, and employment classification
The Employment (Terms and Conditions of Service) Act, 1965: Governs employment contracts, including mandatory terms and conditions that must be included in employment agreements
The Minimum Wages Ordinance, 1961: Sets requirements for minimum wage rates and payment regulations that must be reflected in offer letters
West Pakistan Shops and Establishments Ordinance, 1969: Regulates working hours, leaves, holidays, and other employment conditions for commercial establishments
The Employees' Social Security Ordinance, 1965: Mandates social security benefits and insurance coverage that should be mentioned in employment offers
The Companies Act, 2017: Contains provisions regarding director and officer appointments and their terms of service for corporate entities
The Industrial Relations Act, 2012: Governs relations between employer and employee, including terms of employment and dispute resolution
Prevention of Harassment of Women at Workplace Act, 2010: Requires employers to ensure workplace policies against harassment are communicated to employees
The Employees' Old-Age Benefits Act, 1976: Regulates retirement benefits and pension schemes that should be referenced in employment terms
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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