Internal Job Offer Letter Template for New Zealand

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Key Requirements PROMPT example:

Internal Job Offer Letter

"I need an Internal Job Offer Letter for promoting our senior software developer to Technical Team Lead position in our Auckland office, starting March 2025, with specific emphasis on remote work arrangements and team management responsibilities."

Document background
The Internal Job Offer Letter is a crucial document in New Zealand's employment framework, designed to formalize the offering of a new position to an existing employee within the same organization. It is typically used during internal promotions, lateral moves, or departmental transfers, providing a clear bridge between the employee's current role and their new position. The document must comply with New Zealand employment law, particularly the Employment Relations Act 2000, and includes essential information about the new role, modified terms of employment, and any changes to compensation and benefits. This letter serves as a preliminary step before updating the formal employment agreement and helps maintain clear communication and documentation of internal mobility decisions.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with current date

2. Employee Name and Address: Full name and current address of the internal candidate

3. Salutation: Personal greeting to the employee

4. Opening Paragraph: Expression of pleasure in offering the new position and reference to prior discussions

5. Position Details: Job title, department, and reporting relationship

6. Start Date: Proposed commencement date in the new role

7. Compensation: New salary/wage rate, payment frequency, and any applicable allowances

8. Hours of Work: Standard working hours, days, and flexibility arrangements

9. Leave Entitlements: Annual leave, sick leave, and other leave entitlements

10. Benefits: Overview of employee benefits including health insurance, KiwiSaver, etc.

11. Notice Period: Required notice period for resignation or termination

12. Acceptance and Signature: Space for employee signature and acceptance deadline

13. Closing: Congratulatory close and contact information for questions

Optional Sections

1. Probationary Period: Include when the new role requires a trial period, subject to NZ employment law restrictions

2. Performance Expectations: Include for senior roles or when specific KPIs need to be outlined

3. Confidentiality Requirements: Include when the role involves access to sensitive information

4. Travel Requirements: Include when the role involves regular travel

5. Bonus Structure: Include when the role includes performance-based bonuses or commission

6. Training Requirements: Include when specific training or certifications are required for the new role

7. Vehicle Allowance: Include when the role provides a company vehicle or vehicle allowance

8. Flexible Working Arrangements: Include when offering remote work or flexible hours options

Suggested Schedules

1. Job Description: Detailed description of role responsibilities and requirements

2. Benefits Summary: Detailed outline of all company benefits and eligibility criteria

3. Bonus Scheme Details: Full explanation of any applicable bonus or commission structures

4. Company Policies: Key company policies relevant to the role

5. Transition Plan: Timeline and process for transitioning from current role to new position

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Retail

Professional Services

Education

Government

Telecommunications

Construction

Mining

Agriculture

Hospitality

Transport and Logistics

Media and Entertainment

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Marketing

Sales

Research and Development

Product Development

Customer Service

Administration

Quality Assurance

Procurement

Business Development

Strategy

Relevant Roles

HR Manager

Department Manager

Senior Executive

Team Leader

Project Manager

Technical Specialist

Operations Manager

Finance Director

Marketing Manager

Sales Director

Regional Manager

Product Manager

Research Scientist

Senior Engineer

Legal Counsel

Chief Technology Officer

Head of Department

Branch Manager

Senior Analyst

Program Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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