Government Job Appointment Letter Template for Pakistan

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Key Requirements PROMPT example:

Government Job Appointment Letter

"I need a Government Job Appointment Letter for a permanent BPS-17 Administrative Officer position in the Ministry of Finance, with standard benefits and a 6-month probation period, joining date set for March 1, 2025."

Document background
The Government Job Appointment Letter is a crucial document in Pakistan's public sector employment process, serving as the formal instrument for initiating government service. It is issued after the completion of selection procedures, whether through the Federal Public Service Commission, departmental selection committees, or other authorized recruitment channels. This document is mandatory for all government appointments and must comply with the Civil Servants Act, 1973, and various other civil service regulations. The letter not only confirms the appointment but also establishes the legal employer-employee relationship between the government and the appointee, incorporating specific terms of service, probationary periods, and compliance requirements. It's used across all levels of government service, from entry-level positions to senior appointments, and must reflect the appropriate pay scales, benefits, and conditions as prescribed by the Government of Pakistan.
Suggested Sections

1. Letter Header: Official government department letterhead, reference number, and date

2. Recipient Details: Full name and address of the appointee

3. Subject Line: Clear indication that this is an appointment letter with the position title

4. Appointment Confirmation: Clear statement of the job offer and position title

5. Position Details: Grade/BPS scale, department, and duty station

6. Compensation Package: Basic salary, allowances, and other financial benefits

7. Date of Joining: Expected or required date to assume duties

8. Probation Period: Duration of probation period and conditions

9. Medical Fitness: Requirement for medical fitness certificate

10. Document Verification: List of required documents for verification

11. Acceptance Instructions: How to indicate acceptance of the offer and deadline

12. Signing Authority: Name, designation, and signature of the appointing authority

Optional Sections

1. Security Clearance Requirements: Include when position requires special security clearance

2. Training Requirements: Include when initial training is mandatory

3. Transfer Liability: Include when position may require transfers to different locations

4. Special Allowances: Include when position qualifies for special duty allowances

5. Bond Requirements: Include when position requires service bond

6. Pension Scheme Details: Include for permanent positions eligible for pension benefits

7. Project Duration: Include for project-based or temporary appointments

Suggested Schedules

1. Terms and Conditions of Service: Detailed terms and conditions as per Civil Servants Act

2. Job Description: Detailed description of roles and responsibilities

3. Medical Examination Form: Standard medical fitness examination form

4. Document Checklist: List of required documents for joining formalities

5. Pay Scale Details: Detailed breakdown of salary and allowances

6. Code of Conduct: Government Servants Conduct Rules summary

7. Declaration Forms: Various mandatory declarations required from the appointee

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Public Administration

Education

Healthcare

Defense

Finance

Infrastructure

Agriculture

Environmental Protection

Justice and Law Enforcement

Social Services

Transportation

Energy

Information Technology

Foreign Affairs

Relevant Teams

Human Resources

Administration

Legal Affairs

Recruitment

Compensation and Benefits

Personnel Management

Policy Planning

Establishment Division

Civil Service Affairs

Employee Relations

Relevant Roles

Civil Service Officer

Administrative Officer

Deputy Director

Assistant Director

Section Officer

Research Officer

Medical Officer

Education Officer

Finance Officer

Technical Officer

Planning Officer

Foreign Service Officer

Police Officer

Tax Officer

Judicial Officer

Information Technology Officer

Environmental Protection Officer

Statistical Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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