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Non Commercial Invoice

Non Commercial Invoice Template for Nigeria

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Key Requirements PROMPT example:

Non Commercial Invoice

"I need a Non Commercial Invoice for documenting the donation of medical equipment (valued at approximately $50,000) from our UK-based charity to a hospital in Lagos, Nigeria, to be delivered in March 2025; the document must emphasize the charitable nature of the transfer and include necessary customs declarations."

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Document background
A Non-Commercial Invoice is essential documentation used in Nigeria when goods or services are transferred without a commercial transaction taking place. This document type is particularly relevant for situations involving donations, charitable giving, sample shipments, warranty replacements, or intercompany transfers where no sale occurs. The document must comply with Nigerian tax regulations and documentation requirements while clearly indicating its non-commercial nature. It includes detailed information about the parties involved, item descriptions, declared values (for customs or record-keeping), and the specific purpose of the transfer. This documentation is crucial for maintaining accurate records, satisfying customs requirements, and ensuring transparency in non-commercial transactions within the Nigerian jurisdiction.
Suggested Sections

1. Invoice Header: Contains invoice number, date, and the word 'NON-COMMERCIAL INVOICE' clearly displayed

2. Issuer Details: Full name, address, and contact information of the person/entity issuing the invoice

3. Recipient Details: Full name, address, and contact information of the person/entity receiving the invoice

4. Item Description: Detailed description of goods/services being documented, including quantities and unit values

5. Value Declaration: Statement of the total value for customs/record-keeping purposes

6. Purpose Statement: Clear statement indicating the non-commercial nature and purpose of the transaction

7. Declaration of Truth: Statement confirming that all information provided is true and accurate

Optional Sections

1. Currency Information: Used when dealing with international transactions or when values are listed in multiple currencies

2. Shipping Details: Include when items are being shipped, containing shipping method and delivery address

3. Terms and Conditions: Additional terms specific to the non-commercial transaction when needed

4. Tax Exemption Statement: Include when specifically needed to declare VAT exemption or other tax considerations

5. Additional Notes: Any special instructions or additional information relevant to the transaction

Suggested Schedules

1. Item Details Schedule: Detailed breakdown of items with extended descriptions when the main invoice requires more detail

2. Supporting Documentation: List of attached supporting documents such as packing lists or certification of donation

3. Value Calculation Sheet: Detailed calculation of declared values for complex items or multiple components

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Non-Profit

Education

Healthcare

Research & Development

Humanitarian Aid

Religious Organizations

Cultural Institutions

Public Sector

International Development

Corporate Social Responsibility

Relevant Teams

Finance

Administration

Legal

Logistics

Procurement

Compliance

Documentation

Supply Chain

Corporate Social Responsibility

International Relations

Relevant Roles

Finance Manager

Donations Coordinator

Logistics Manager

Compliance Officer

Administrative Assistant

Procurement Officer

Non-Profit Director

Customs Relations Manager

Documentation Specialist

Charitable Programs Coordinator

Supply Chain Manager

Corporate Social Responsibility Manager

Industries
Value Added Tax Act (VATA) 2007: Even for non-commercial invoices, understanding VAT requirements is important to ensure proper documentation and to clearly indicate when transactions are exempt from VAT
Companies and Allied Matters Act (CAMA) 2020: Provides the fundamental framework for business documentation and record-keeping requirements in Nigeria
Finance Act 2020: Contains updates to various tax laws and documentation requirements that might affect invoice formatting and content
Nigerian Cybercrimes Act 2015: Relevant for electronic invoicing and digital documentation standards if the invoice is to be issued electronically
Federal Inland Revenue Service (Establishment) Act 2007: Provides guidelines for tax documentation and record-keeping requirements that might affect invoice format
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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