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Non Commercial Invoice

Non Commercial Invoice Template for Ireland

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Key Requirements PROMPT example:

Non Commercial Invoice

"I need a Non Commercial Invoice for sending product samples to our research partner in Dublin, with an estimated market value of €5,000, to be shipped in March 2025, ensuring compliance with Irish customs requirements and including appropriate insurance coverage."

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Document background
The Non-Commercial Invoice is a crucial document in Irish business practice, designed for situations where goods or services are transferred without commercial intent. This document type is essential for maintaining accurate records and ensuring compliance with Irish and EU regulations, even when no monetary exchange occurs. It's commonly used for international shipments of samples, gifts, warranty replacements, inter-company transfers, or donations. The document must comply with Irish law, including the Value Added Tax Consolidation Act 2010 and relevant EU directives, while providing clear documentation for customs, insurance, and record-keeping purposes. A properly structured Non-Commercial Invoice helps organizations maintain transparency, meet legal requirements, and facilitate smooth cross-border transfers when applicable.
Suggested Sections

1. Invoice Header: Contains the document title 'Non-Commercial Invoice', unique invoice number, and date of issue

2. Issuer Information: Full name, address, and contact details of the person/entity issuing the invoice

3. Recipient Information: Full name, address, and contact details of the person/entity receiving the invoice

4. Item Details: Detailed description of goods/services, including quantities and individual values (even if no commercial value is assigned)

5. Value Declaration: Clear statement of the non-commercial nature and declared value (if any) for customs/insurance purposes

6. Purpose Statement: Explanation of why the invoice is non-commercial (e.g., gift, sample, warranty replacement)

7. Declaration of Compliance: Statement confirming compliance with relevant regulations and truth of stated information

Optional Sections

1. VAT Information: Include when relevant for zero-rated items or when VAT registration numbers need to be displayed, even in non-commercial context

2. Shipping Details: Include when items are being transported, including delivery address and shipping method

3. Insurance Information: Include when items have significant value requiring insurance coverage

4. Terms and Conditions: Include when specific conditions apply to the non-commercial transfer

5. Currency Declaration: Include when the invoice involves international transfer or multiple currencies

Suggested Schedules

1. Item Specifications: Detailed technical specifications or additional information about items when required

2. Supporting Documentation: List of attached documents such as warranty cards, certificates of origin, or technical documentation

3. Customs Declaration: Additional customs-related information for international transfers

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Retail

Technology

Healthcare

Education

Non-Profit

Professional Services

Arts and Culture

Research and Development

International Trade

Logistics

Insurance

Relevant Teams

Finance

Accounting

Logistics

Operations

Supply Chain

Administration

Legal

Compliance

Procurement

Documentation

Shipping

Import/Export

Relevant Roles

Finance Manager

Accounts Payable Specialist

Customs Compliance Officer

Logistics Coordinator

Supply Chain Manager

Administrative Assistant

Operations Manager

Shipping Coordinator

Import/Export Specialist

Documentation Specialist

Legal Compliance Officer

Procurement Manager

Inventory Controller

Industries
Value Added Tax Consolidation Act 2010: Sets out the fundamental requirements for invoices in Ireland, including what information must be included even in non-commercial contexts
EU VAT Directive 2006/112/EC: Overarching EU legislation that influences Irish VAT laws and invoice requirements, relevant even for non-commercial invoices for record-keeping purposes
General Data Protection Regulation (GDPR): Regulates how personal information should be handled on invoices and business documents, including storage and processing of personal data
Consumer Protection Act 2007: Ensures transparency and fairness in documentation, including non-commercial transactions that might affect consumer rights
Electronic Commerce Act 2000: Governs the legal status and requirements for electronic invoices and digital signatures if the invoice is to be issued electronically
Taxes Consolidation Act 1997: Contains provisions about record-keeping requirements and documentation standards that may apply even to non-commercial invoices
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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