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Non Commercial Invoice

Non Commercial Invoice Template for Germany

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Key Requirements PROMPT example:

Non Commercial Invoice

"I need a Non Commercial Invoice template for documenting volunteer consulting services provided to a local environmental non-profit in Berlin, with monthly payments scheduled throughout 2025 and VAT exemption clearly stated."

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Document background
The Non Commercial Invoice is essential for documenting financial transactions in non-business contexts under German jurisdiction. It serves as a formal record for services or goods provided without commercial intent, commonly used by individuals, non-profit organizations, and voluntary associations. This document must comply with German invoice requirements under the Umsatzsteuergesetz (UStG) while reflecting the non-commercial nature of the transaction. It includes mandatory elements such as unique identification numbers, clear party details, service descriptions, and payment information, ensuring proper documentation for tax and legal purposes while maintaining transparency in non-commercial dealings.
Suggested Sections

1. Invoice Header: Contains invoice number, date of issue, and unique sequential identifier

2. Issuer Information: Full name and address of the invoice issuer, including any relevant tax identification numbers

3. Recipient Information: Full name and address of the invoice recipient

4. Invoice Details: Date of service/delivery, description of goods/services, quantity, and unit price

5. Payment Information: Total amount, payment terms, bank account details, and payment due date

6. Tax Information: VAT identification or note of VAT exemption (if applicable)

7. Legal Notices: Required legal statements and notices under German law

Optional Sections

1. Reference Numbers: Purchase order numbers or other reference numbers - include when the recipient requires specific tracking numbers

2. Delivery Details: Specific delivery information - include when goods were physically delivered to a different address

3. Special Terms: Any special payment terms or conditions - include when deviating from standard payment terms

4. Discount Information: Details of any applicable discounts - include when discounts are offered

5. Contact Information: Specific contact person details - include when there's a dedicated contact person for queries

Suggested Schedules

1. Itemized List: Detailed breakdown of goods/services when the main invoice contains summary information only

2. Time Sheet: Detailed time recording for service-based invoices

3. Supporting Documentation: Any required proof of delivery or service completion

4. Price Calculation: Detailed calculation sheet when complex pricing formulas are used

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Non-Profit

Education

Social Services

Community Services

Arts and Culture

Environmental Conservation

Healthcare Services

Religious Organizations

Sports and Recreation

Volunteer Services

Relevant Teams

Administration

Finance

Legal

Compliance

Documentation

Treasury

Operations

Volunteer Management

Program Management

Grant Administration

Relevant Roles

Administrative Assistant

Volunteer Coordinator

Non-Profit Manager

Community Program Director

Financial Administrator

Bookkeeper

Grant Administrator

Foundation Manager

Social Services Coordinator

Compliance Officer

Treasury Specialist

Documentation Specialist

Industries
Umsatzsteuergesetz (UStG): German Value Added Tax Act - Sections 14, 14a, and 14b are particularly relevant for invoice requirements, even in non-commercial contexts
Bürgerliches Gesetzbuch (BGB): German Civil Code - Particularly §§ 241-432 governing general contract law and obligations
Handelsgesetzbuch (HGB) § 238: German Commercial Code - Section on accounting requirements and proper documentation of business transactions
Abgabenordnung (AO): German Fiscal Code - Particularly §§ 146-147 regarding record-keeping requirements and retention periods
GoBD: Principles for Properly Maintaining and Storing Books, Records and Documents in Electronic Form and for Data Access - Guidelines for electronic invoice handling
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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