360 Degree Feedback Template for Switzerland

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Key Requirements PROMPT example:

360 Degree Feedback

"I need a 360 Degree Feedback agreement for our Swiss pharmaceutical company with 500 employees, implementing the system from March 2025, with specific provisions for handling sensitive health-sector data and multi-language requirements in German, French, and English."

Document background

This document is essential for organizations implementing a 360 Degree Feedback system in Switzerland, providing a comprehensive legal framework that ensures compliance with Swiss employment law, data protection regulations, and privacy requirements. It should be used when establishing structured feedback processes involving multiple stakeholders, including employees, managers, and external service providers. The agreement covers crucial aspects such as data collection methodology, confidentiality obligations, participant rights, and implementation procedures, while addressing specific Swiss legal requirements regarding employee privacy and data protection. It includes detailed provisions for handling sensitive personal information, ensuring fair evaluation practices, and maintaining transparency throughout the feedback process.

Suggested Sections

1. Parties: Identification of the contracting parties - typically the employer and the service provider/consultant implementing the 360-degree feedback system

2. Background: Context of the agreement and purpose of implementing the 360-degree feedback system

3. Definitions: Key terms used throughout the agreement including 'Feedback Participants', 'Feedback Providers', 'Assessment Criteria', 'Feedback Report'

4. Scope of Services: Detailed description of the 360-degree feedback process, methodology, and deliverables

5. Data Protection and Confidentiality: Compliance with Swiss data protection laws, handling of personal information, and confidentiality obligations

6. Implementation Process: Step-by-step process for implementing the feedback system, including timelines and milestones

7. Roles and Responsibilities: Specific duties and obligations of each party involved in the feedback process

8. Participant Rights: Rights of employees participating in the feedback process, including access to results and appeal procedures

9. Quality Assurance: Standards and measures to ensure the quality and reliability of the feedback process

10. Term and Termination: Duration of the agreement and conditions for termination

11. Governing Law and Jurisdiction: Specification of Swiss law application and jurisdiction for dispute resolution

Optional Sections

1. External Consultant Services: Additional section when external consultants are involved in administering the feedback process

2. Technology Platform: Detailed specifications when using specific software or platforms for feedback collection

3. Training and Support: When training services for participants and managers are included in the scope

4. Multi-language Provisions: Required when feedback process needs to be conducted in multiple languages

5. International Data Transfer: Required when feedback data will be processed or stored outside Switzerland

6. Integration with HR Systems: When the feedback system needs to integrate with existing HR management systems

7. Pilot Program: When starting with a pilot phase before full implementation

Suggested Schedules

1. Schedule 1: Assessment Criteria: Detailed competency framework and evaluation criteria

2. Schedule 2: Feedback Questionnaire Templates: Standard questions and rating scales to be used

3. Schedule 3: Implementation Timeline: Detailed project plan with milestones and deadlines

4. Schedule 4: Data Protection Protocols: Specific procedures for data handling and protection

5. Schedule 5: Fee Schedule: Pricing and payment terms for services provided

6. Appendix A: Participant Communication Templates: Standard communications for different stages of the feedback process

7. Appendix B: Report Format Samples: Examples of feedback report formats and contents

8. Appendix C: System Technical Specifications: Technical requirements and specifications for the feedback platform

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Professional Services

Healthcare

Manufacturing

Technology

Education

Retail

Telecommunications

Pharmaceutical

Insurance

Consumer Goods

Energy

Transportation

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Information Technology

Learning & Development

Operations

Senior Management

Risk Management

Data Protection

Employee Relations

Relevant Roles

Human Resources Director

Chief Human Resources Officer

Learning & Development Manager

Talent Development Specialist

Performance Management Lead

HR Business Partner

Chief Executive Officer

Department Managers

Training Coordinator

Organizational Development Consultant

HR Operations Manager

Compliance Officer

Data Protection Officer

Employee Relations Manager

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