Interview Failed Thank You Letter Template for New Zealand

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Key Requirements PROMPT example:

Interview Failed Thank You Letter

"I need an Interview Failed Thank You Letter for a senior software developer candidate who showed promise but lacked specific technical skills; we want to keep them in our talent pool for future junior positions and provide constructive feedback about their interview performance."

Document background
The Interview Failed Thank You Letter is a crucial document in the recruitment process, used when an organization needs to formally communicate a negative hiring decision to a candidate who has participated in the interview process. This document, while maintaining compliance with New Zealand's Privacy Act 2020 and Human Rights Act 1993, serves multiple purposes: it provides closure to candidates, maintains professional relationships, protects the organization from potential legal issues, and upholds the company's reputation through professional communication. The letter typically follows the completion of the interview process and the selection of another candidate, requiring careful consideration of tone, content, and timing in the New Zealand business context.
Suggested Sections

1. Date and Contact Information: Current date and candidate's contact details including name and address

2. Salutation: Professional greeting using the candidate's name

3. Appreciation: Thank the candidate for their time, interest in the company, and participation in the interview process

4. Decision Communication: Clear but diplomatic communication of the negative outcome

5. Positive Feedback: Brief acknowledgment of the candidate's strengths or positive aspects noted during the interview

6. Professional Closing: Courteous conclusion with well-wishes for their future endeavors

7. Signature Block: Sender's name, title, and company information

Optional Sections

1. Future Opportunities: Include when the candidate showed promise and you want to keep them in your talent pool for future positions

2. Specific Feedback: When company policy allows and the candidate specifically requested feedback on their interview performance

3. Alternative Positions: When there are other current openings that might be suitable for the candidate

4. Request for Network Maintenance: When the organization wishes to maintain professional connections with the candidate, such as following company social media or joining talent community

Suggested Schedules

1. Interview Feedback Form: Optional attachment if company policy requires sharing formal feedback with candidates

2. Alternative Position Details: If suggesting other roles, attach relevant job descriptions or requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Healthcare

Financial Services

Education

Retail

Manufacturing

Professional Services

Government

Non-Profit

Construction

Hospitality

Media and Entertainment

Transportation

Agriculture

Mining

Energy

Relevant Teams

Human Resources

Recruitment

Talent Acquisition

People Operations

Personnel Management

Workforce Planning

Employee Relations

Relevant Roles

Human Resources Manager

Recruitment Specialist

Hiring Manager

Department Director

Team Leader

HR Coordinator

Talent Acquisition Manager

HR Business Partner

Department Manager

Chief Human Resources Officer

Recruitment Coordinator

HR Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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