Internship Extension Offer Letter Template for Australia

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Key Requirements PROMPT example:

Internship Extension Offer Letter

"I need an Internship Extension Offer Letter for a software development intern whose 3-month internship is being extended by an additional 6 months starting March 2025, with updated responsibilities to include frontend development projects."

Document background
The Internship Extension Offer Letter is a crucial document used when an organization wishes to extend an existing internship arrangement in Australia. It is typically employed when an intern has demonstrated value to the organization, when a project requires additional time for completion, or when further learning opportunities arise. This document must carefully balance educational purposes with workplace requirements under Australian law, particularly the Fair Work Act 2009. The letter formally communicates the extension offer, specifies new timeframes, outlines any changes to the original terms, and ensures compliance with relevant educational institution requirements if the internship is part of a formal study program. It serves as an important legal and practical tool for maintaining clear communication and expectations between all parties involved in the internship arrangement.
Suggested Sections

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Intern's full name and address

3. Subject Line: Clear indication that this is an internship extension offer

4. Opening Greeting: Professional salutation to the intern

5. Reference to Current Internship: Acknowledgment of current internship arrangement and its original terms

6. Extension Terms: Specific details about the extension period, including start and end dates

7. Continuing Conditions: Confirmation of which conditions from the original internship continue to apply

8. Updated Terms: Any modifications to the original terms, including changes to responsibilities or compensation

9. Acceptance Process: Instructions on how to accept the extension offer and by what deadline

10. Closing: Professional closing, including contact details for questions and space for signatures

Optional Sections

1. Performance Review Summary: Brief summary of intern's performance leading to extension offer - include when extension is merit-based

2. Educational Institution Reference: Reference to educational institution requirements if the internship is part of formal study

3. Revised Compensation Terms: Include if there are changes to any compensation or benefits

4. Project Specific Details: Include if extension is related to specific project completion

5. Mentorship Arrangements: Include if there are changes to supervision or mentorship arrangements

6. Professional Development Opportunities: Include if new training or development opportunities are being offered

Suggested Schedules

1. Updated Schedule of Hours: If there are changes to working hours or schedule

2. Updated Position Description: If there are changes to roles and responsibilities

3. Educational Institution Requirements: Any specific requirements from educational institution if part of formal study program

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Financial Services

Professional Services

Healthcare

Manufacturing

Media and Entertainment

Education

Non-profit

Retail

Construction

Engineering

Research and Development

Environmental Services

Hospitality

Telecommunications

Relevant Teams

Human Resources

Legal

People Operations

Talent Acquisition

Learning and Development

Graduate Programs

Recruitment

Department Management

Project Management

Operations

Relevant Roles

Human Resources Manager

HR Director

Talent Acquisition Specialist

Legal Counsel

Department Manager

Program Coordinator

Internship Supervisor

Learning and Development Manager

Graduate Program Manager

Chief Human Resources Officer

Recruitment Manager

People Operations Manager

Department Head

Team Leader

Project Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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