Internship Extension Offer Letter Template for Hong Kong

The Internship Extension Offer Letter is used when a company wishes to extend the duration of an existing internship arrangement with a current intern. This document is particularly relevant in Hong Kong's business environment where internship programs often align with academic semesters or specific project timelines. The letter should comply with Hong Kong employment laws, including the Employment Ordinance and relevant regulations regarding intern employment. It typically includes updated terms of the internship, such as the extended duration, any modifications to responsibilities or compensation, and continuing conditions of the internship. This document is crucial for maintaining clear documentation of the extended arrangement and ensuring compliance with local employment regulations. It's commonly used during peak business periods, when projects require continuity, or when interns have demonstrated exceptional performance warranting an extended learning opportunity.

1. Letter Header: Company letterhead, date, and recipient's contact details

2. Salutation: Formal greeting addressing the intern by name

3. Reference to Current Internship: Brief mention of the current internship arrangement and its original terms

4. Extension Offer: Clear statement of the intention to extend the internship

5. Extended Duration: Specific details about the new internship period, including start and end dates

6. Role and Responsibilities: Confirmation of the intern's position and key responsibilities during the extended period

7. Compensation and Benefits: Details of any stipend, allowances, or benefits during the extension period

8. Working Hours and Location: Specification of work schedule and place of work

9. Acceptance Instructions: Clear instructions on how to accept the extension offer and by when

10. Closing: Professional closing statement, signature block for authorized representative