Internship To Full Time Offer Letter Template for Australia

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Key Requirements PROMPT example:

Internship To Full Time Offer Letter

"I need an Internship To Full Time Offer Letter for a software engineering intern transitioning to a permanent role in our Sydney office, with a starting salary of AUD 85,000 and commencement date of March 1, 2025, including our standard equity package for graduate hires."

Document background
The Internship To Full Time Offer Letter is designed for Australian employers who wish to convert successful interns into permanent employees. This document is typically used at the conclusion of a successful internship period when the organization has determined the intern's suitability for a permanent role. It serves multiple purposes: formally acknowledging the successful completion of the internship, detailing the terms of permanent employment, and ensuring compliance with Australian employment law, including the Fair Work Act 2009 and relevant Modern Awards. The letter combines congratulatory elements with necessary legal and practical information about the permanent position, including role details, compensation, benefits, and conditions of employment. It's an essential tool for managing the transition from temporary to permanent status while maintaining clear documentation of the employment relationship.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with full legal entity name, ABN, and current date

2. Recipient Details: Full name and address of the intern/prospective employee

3. Greeting and Opening: Personal greeting and congratulatory opening regarding successful internship completion

4. Position Details: New role title, department, and reporting relationship

5. Employment Type: Confirmation of full-time permanent employment status

6. Start Date: Commencement date of the full-time role

7. Compensation: Base salary, superannuation, and any additional benefits

8. Hours of Work: Standard working hours and location

9. Probation Period: Length and terms of the probationary period, if applicable

10. Leave Entitlements: Overview of annual leave, personal leave, and other leave entitlements

11. Acceptance Instructions: How to accept the offer and by what deadline

12. Closing: Professional closing with contact details for questions

13. Signature Block: Name and signature of authorized company representative

Optional Sections

1. Performance Expectations: Include when specific KPIs or performance metrics need to be outlined from day one

2. Retention Bonus: Include if offering any special bonuses for accepting the role or staying with the company

3. Training Commitments: Include if there are specific training programs or professional development opportunities

4. Relocation Details: Include if the role involves relocation or change of work location

5. Study Support: Include if offering support for ongoing education or professional qualifications

6. Commission Structure: Include for sales roles or positions with variable compensation components

7. Equity Offer: Include if offering shares or share options as part of the package

Suggested Schedules

1. Position Description: Detailed description of the role, responsibilities, and requirements

2. Employee Benefits Summary: Comprehensive overview of all benefits and entitlements

3. Fair Work Information Statement: Mandatory information statement as required by Australian law

4. Company Policies: Key company policies that the employee needs to review and acknowledge

5. Confidentiality Agreement: If not previously signed during internship

6. Superannuation Choice Form: Standard superannuation choice form for the employee to complete

7. Tax File Number Declaration: ATO form for tax purposes

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Financial Services

Professional Services

Manufacturing

Healthcare

Education

Retail

Media and Entertainment

Construction

Mining

Telecommunications

Government

Non-Profit

Legal Services

Engineering

Relevant Teams

Human Resources

Legal

Finance

Engineering

Marketing

Operations

Research and Development

Design

Product Management

Sales

Customer Success

Information Technology

Corporate Communications

Business Development

Project Management Office

Relevant Roles

Graduate Software Engineer

Junior Accountant

Associate Consultant

Research Assistant

Junior Marketing Coordinator

Engineering Graduate

Financial Analyst

Legal Associate

Human Resources Coordinator

Business Analyst

Junior Data Scientist

Graduate Architect

Junior Project Manager

Associate Designer

Graduate Operations Coordinator

Industries
Fair Work Act 2009 (Cth): Primary federal legislation governing employment relationships in Australia, covering minimum employment standards, enterprise agreements, unfair dismissal, and workplace rights
National Employment Standards (NES): Part of the Fair Work Act that sets out 11 minimum employment entitlements that must be provided to all employees, including maximum working hours, leave entitlements, and notice of termination
Relevant Modern Award: Industry-specific awards that may apply to the position, setting out minimum pay rates and conditions for specific industries and occupations
Superannuation Guarantee (Administration) Act 1992: Legislation requiring employers to make superannuation contributions for eligible employees
Privacy Act 1988 (Cth): Governs the handling of personal information of employees and the privacy obligations of employers
Anti-Discrimination Laws: Including federal and state laws such as the Age Discrimination Act 2004, Sex Discrimination Act 1984, and Racial Discrimination Act 1975
Work Health and Safety Act 2011: Sets out workplace health and safety obligations for employers and employees
Income Tax Assessment Act 1997: Governs taxation obligations for both employer and employee, including PAYG withholding requirements
Long Service Leave Act (State-specific): State-based legislation governing long service leave entitlements
Fair Work Information Statement: Mandatory information that must be provided to all new employees as required by the Fair Work Act
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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