Fixed Term Contract Offer Letter Template for Australia

The Fixed Term Contract Offer Letter Template is designed for use in Australian business contexts where temporary employment arrangements are required for specific projects, seasonal work, parental leave coverage, or other time-limited engagements. This document template ensures compliance with Australian employment legislation, including the Fair Work Act 2009, relevant Modern Awards, and National Employment Standards. It is structured to clearly outline the temporary nature of the employment relationship, specific duration, terms and conditions, and all statutory entitlements. The template is particularly valuable for organizations managing project-based work, seasonal fluctuations, or temporary replacements, providing a legally sound framework for fixed-term employment arrangements while maintaining clarity and professionalism in the offer process.

1. Company Letterhead and Date: Official company letterhead with full legal entity name, ABN, and registered address, plus current date

2. Recipient Details: Full name and address of the prospective employee

3. Formal Greeting: Professional salutation addressing the candidate by name

4. Opening Paragraph: Formal job offer statement including position title and expression of enthusiasm

5. Position Details: Job title, department, reporting relationship, and work location

6. Employment Term: Specific start and end dates of the fixed-term contract and any conditions precedent

7. Remuneration: Base salary, superannuation, and any additional benefits or allowances

8. Working Hours: Standard working hours, days of work, and flexibility arrangements if applicable

9. Leave Entitlements: Annual leave, personal/carer's leave, and other applicable leave entitlements

10. Notice Period: Required notice periods for early termination by either party

11. Conditions of Employment: Key conditions including probation period and any pre-employment checks

12. Acceptance Process: Instructions for accepting the offer and deadline for response

13. Closing: Professional closing with relevant signatory details