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Formal Letter Declining Job Offer
"I need to draft a Formal Letter Declining Job Offer for a senior management position at a mining company in Perth, as I've accepted another role, but I want to maintain a strong professional relationship as they're a major industry player."
1. Sender's Contact Information: Full name, address, contact details of the person declining the offer
2. Date: Current date in formal business format
3. Recipient's Information: Hiring manager or relevant contact person's name, title, company name, and address
4. Professional Greeting: Formal salutation addressing the specific person
5. Reference Line: Reference to the job offer and position title
6. Appreciation Statement: Expression of gratitude for the offer and the opportunity
7. Decline Statement: Clear and direct statement declining the offer
8. Professional Closing: Formal closing phrase and signature block
1. Brief Reason: A concise, professional explanation for declining the offer - used when maintaining transparency would benefit the relationship
2. Future Connection: Expression of interest in maintaining professional contact - used when you want to keep doors open for future opportunities
3. Alternative Candidate: Recommendation of another candidate - used when appropriate and you know a suitable candidate
4. Feedback on Process: Positive feedback about the interview process - used when you want to reinforce goodwill
5. Return of Materials: Reference to returning any company materials - used if you received any company property during the interview process
1. Return of Materials Form: If company property needs to be returned, a form documenting the return might be attached
2. Confidentiality Reminder: If applicable, a reminder of any confidentiality agreements signed during the interview process
Authors
Technology
Healthcare
Financial Services
Education
Manufacturing
Retail
Professional Services
Government
Non-Profit
Construction
Mining
Telecommunications
Legal Services
Hospitality
Entertainment
Human Resources
Recruitment
Legal
Corporate Communications
Administrative Support
Executive Office
Operations
Professional Development
Graduate
Junior Professional
Mid-level Manager
Senior Manager
Executive
Director
Specialist
Consultant
Department Head
Project Manager
Team Leader
Professional
Coordinator
Analyst
Engineer
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