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Redundancy Notice Letter

Redundancy Notice Letter Template for United Arab Emirates

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Key Requirements PROMPT example:

Redundancy Notice Letter

"I need a Redundancy Notice Letter for a senior software developer in our Dubai office, effective March 15, 2025, with a 30-day notice period and including provisions for a comprehensive handover of ongoing projects and codebase."

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Document background
The Redundancy Notice Letter is a crucial document used in the United Arab Emirates when an organization needs to terminate employment due to position elimination or organizational restructuring. It must comply with UAE Labor Law (Federal Law No. 33 of 2021) and any applicable free zone regulations. This document serves multiple purposes: it formally notifies the employee of the redundancy decision, outlines the business justification, specifies the notice period and last working day, details the final settlement components, and explains the transition process. The letter should be drafted with careful consideration of legal requirements, particularly regarding notice periods, end-of-service benefits, and other entitlements under UAE law. It's essential to maintain professionalism while being clear and comprehensive, as this document may be scrutinized in case of legal disputes.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and employee's details including name, employee ID, and position

2. Subject Line: Clear indication that this is a Notice of Redundancy

3. Redundancy Notification: Clear statement of the decision to make the position redundant, including the effective date

4. Business Rationale: Brief explanation of the business reasons leading to the redundancy decision

5. Notice Period: Specification of the notice period as per UAE Labor Law and the last working day

6. Final Settlement: Overview of entitlements including end of service gratuity, notice period pay, and other dues

7. Company Property: Instructions regarding the return of company property and handover of work

8. Acknowledgment: Space for employee signature acknowledging receipt of the letter

9. Contact Information: Details of HR representative or manager for any queries

Optional Sections

1. Redeployment Options: Include when alternative positions are available within the organization

2. Garden Leave: Include when the employee will be placed on garden leave during the notice period

3. Additional Benefits: Include when offering additional payments or benefits beyond statutory requirements

4. Outplacement Support: Include when the company is providing career transition services

5. Non-Compete Reminder: Include when the employee is bound by existing non-compete clauses

6. Reference Provision: Include when specifying the company's policy on providing references

Suggested Schedules

1. Final Settlement Calculation: Detailed breakdown of all final payment components including salary, gratuity, and other entitlements

2. Handover Checklist: List of items and responsibilities to be handed over before departure

3. Benefits Summary: Summary of any continuing benefits or insurance coverage post-termination

4. Exit Process Guide: Document outlining the steps to be taken before the last working day

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Banking and Financial Services

Technology and Software

Construction and Real Estate

Retail and Consumer Goods

Manufacturing

Healthcare

Education

Professional Services

Hospitality and Tourism

Energy and Utilities

Media and Entertainment

Telecommunications

Logistics and Transportation

Oil and Gas

Relevant Teams

Human Resources

Legal

Finance

Operations

Information Technology

Sales

Marketing

Customer Service

Administration

Research and Development

Supply Chain

Quality Assurance

Business Development

Project Management Office

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Human Resources Director

Legal Counsel

HR Manager

Department Manager

Senior Manager

Project Manager

Business Analyst

Software Developer

Sales Representative

Marketing Specialist

Operations Manager

Administrative Assistant

Technical Support Specialist

Account Manager

Financial Analyst

Customer Service Representative

Industries
UAE Labor Law (Federal Law No. 33 of 2021): The primary employment law in the UAE that governs employment relationships, including termination provisions, notice periods, and employee rights
Ministerial Resolution No. 279 of 2020: Regulations concerning employment stability in private sector establishments during the application of precautionary measures to limit the spread of COVID-19, which includes specific provisions about redundancy procedures
UAE Federal Law No. 47 of 2023 on the Protection of Personal Data: Relevant for handling employee personal data during the redundancy process and documentation
UAE Civil Code (Federal Law No. 5 of 1985): Contains general principles of contract law that may apply to employment termination and redundancy situations
Ministerial Decision No. 46 of 2022: Regarding work permits and employment contracts, including provisions about termination documentation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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