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Location Filming Agreement

Location Filming Agreement Template for United States

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Key Requirements PROMPT example:

Location Filming Agreement

"I need a Location Filming Agreement for a commercial shoot at my retail store in downtown Chicago, requiring access for 3 days in March 2025, with specific provisions for overnight filming and protection of store merchandise."

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Document background
The Location Filming Agreement serves as a critical legal instrument in the U.S. entertainment industry, protecting both property owners and production companies during filming activities. This contract type is essential whenever filming occurs on private or public property, establishing clear parameters for property access, use limitations, compensation, and liability protection. The agreement ensures compliance with various jurisdictional requirements, including local filming permits, insurance obligations, and safety regulations. It typically includes detailed schedules for filming activities, specific property areas accessible for filming, and provisions for protecting the property owner's interests while facilitating the production company's needs.
Suggested Sections

1. Parties: Identification of property owner/manager and production company

2. Background: Context of the filming project and property usage

3. Definitions: Key terms including Property, Filming Period, Production, Equipment etc.

4. Grant of Rights: Specific permissions granted for property use and filming

5. Term and Schedule: Duration of access and specific filming dates/times

6. Payment Terms: Location fees, deposits, and payment schedule

7. Insurance and Liability: Required insurance coverage and liability provisions

8. Property Access and Use: Rules for accessing and using the property

Optional Sections

1. Environmental Protection: Environmental safeguards and requirements for outdoor locations or environmentally sensitive areas

2. Security Requirements: Security measures and protocols for high-value or sensitive locations

3. Noise Restrictions: Specific noise limitations and quiet hours for residential areas or noise-sensitive locations

4. Parking and Transportation: Vehicle access and parking arrangements for situations with significant equipment/crew transportation needs

Suggested Schedules

1. Schedule A - Property Description: Detailed description of filming location and accessible areas

2. Schedule B - Filming Schedule: Detailed timeline of filming activities

3. Schedule C - Equipment List: Inventory of major equipment to be used

4. Schedule D - Insurance Certificates: Copies of required insurance documentation

5. Schedule E - Site Plan: Maps and layouts of filming location

6. Schedule F - Permits and Licenses: Copies of required permits and authorizations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Property
Filming Period
Permitted Use
Production
Production Schedule
Location Fee
Security Deposit
Equipment
Filming Hours
Force Majeure
Insurance Requirements
Authorized Personnel
Designated Areas
Common Areas
Utilities
Production Company Personnel
Location Representative
Commencement Date
Completion Date
Intellectual Property Rights
Confidential Information
Permitted Activities
Set Dressing
Special Effects
Restricted Areas
Working Day
Additional Services
Damage
Restoration
Parking Areas
Production Credits
Required Permits
Safety Protocols
Indemnified Parties
Clauses
Grant of Rights
Property Access
Term and Duration
Payment and Fees
Insurance
Indemnification
Property Protection
Liability
Safety and Security
Confidentiality
Force Majeure
Representations and Warranties
Termination
Environmental Protection
Utilities and Services
Parking and Transportation
Noise Control
Property Restoration
Intellectual Property
Credits and Publicity
Permits and Compliance
Assignment
Governing Law
Dispute Resolution
Notice Requirements
Emergency Procedures
Set Construction
Special Effects
Clean-up and Waste Disposal
Location Credit
Industries

Property Laws: State-specific property laws, trespassing regulations, property access rights, and easement laws that govern the use and access of filming locations

Entertainment Industry Regulations: State film commission requirements, local filming permits and regulations, and union regulations (SAG-AFTRA, IATSE) that govern film production activities

Insurance and Liability Laws: General liability requirements, property damage coverage, workers' compensation laws, and state-specific insurance minimums for film production

Environmental Regulations: Environmental protection laws, noise ordinances, local environmental permits, and wildlife protection laws affecting filming activities

Labor Laws: Federal labor standards (FLSA), state-specific labor laws, work hour restrictions, and child labor laws applicable to film production

Safety Regulations: OSHA requirements, fire safety codes, emergency access requirements, and local safety ordinances for film production activities

Intellectual Property Laws: Copyright Act, rights of publicity, trademark considerations, and visual/audio rights pertaining to filming locations and content

Local Municipal Codes: Zoning laws, parking regulations, noise restrictions, and time of day restrictions specific to filming locations

Privacy Laws: Right to privacy, notification requirements, consent requirements, and data protection regulations for filming in public and private spaces

Americans with Disabilities Act: Accessibility requirements and accommodation provisions that must be considered during filming activities

Contract Law: State-specific contract requirements, consideration rules, enforcement provisions, and termination clauses for location agreements

Tax Laws: State film tax incentives, local tax requirements, and federal tax implications related to location filming activities

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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