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Event Management Agreement
"I need an Event Management Agreement for a three-day corporate conference in March 2025, with specific provisions for multiple vendors, international attendees, and strict confidentiality requirements due to new product launches during the event."
1. Parties: Identification of the event management company and the client, including full legal names and addresses
2. Background: Brief context of the agreement and the event to be managed
3. Definitions: Key terms used throughout the agreement
4. Scope of Services: Detailed description of event management services to be provided
5. Term and Timeline: Duration of the agreement and key event dates
6. Payment Terms: Fees, payment schedule, and payment methods
7. Cancellation and Refunds: Terms for cancellation by either party and associated refund policies
8. Insurance and Liability: Required insurance coverage and liability limitations
9. Force Majeure: Provisions for unforeseen circumstances
1. Intellectual Property Rights: Terms governing the ownership and use of event content, materials, and branding
2. Confidentiality: Provisions for protecting sensitive information shared between parties
3. Subcontractors: Terms and conditions for hiring and managing third-party vendors
4. Marketing and Promotion: Terms governing event promotion, publicity, and marketing responsibilities
1. Schedule A - Detailed Service Specifications: Comprehensive list of services and deliverables
2. Schedule B - Event Timeline: Detailed timeline of event planning and execution
3. Schedule C - Fee Schedule: Breakdown of all fees and payment milestones
4. Schedule D - Venue Requirements: Specific venue requirements and specifications
5. Schedule E - Insurance Requirements: Detailed insurance requirements and coverage limits
6. Schedule F - Health and Safety Protocols: Safety procedures and emergency protocols
7. Schedule G - Vendor List: Approved vendors and their responsibilities
Authors
Services
Event
Event Date
Venue
Client
Event Manager
Fees
Deposit
Force Majeure Event
Confidential Information
Intellectual Property Rights
Deliverables
Client Materials
Effective Date
Term
Vendors
Subcontractors
Equipment
Guest
Event Staff
Health and Safety Requirements
Insurance Requirements
Payment Schedule
Cancellation Fee
Event Budget
Event Plan
Event Schedule
Marketing Materials
Permits and Licenses
Service Level Requirements
Venue Requirements
Working Day
Term and Duration
Payment Terms
Cancellation
Force Majeure
Insurance
Liability and Indemnification
Health and Safety
Confidentiality
Intellectual Property
Subcontracting
Marketing and Publicity
Venue Access
Equipment and Materials
Vendor Management
Permits and Licenses
Event Staff
Risk Management
Emergency Procedures
Client Obligations
Event Changes
Dispute Resolution
Termination
Assignment
Governing Law
Notices
Entire Agreement
Severability
Amendment
Waiver
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