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Event Booking Contract
"I need an Event Booking Contract for a corporate conference at the Hilton Downtown on March 15, 2025, with specific provisions for AV equipment rental and catering for 200 attendees, including cancellation terms that allow full refund up to 30 days before the event."
1. Parties: Details of the event organizer and venue/service provider
2. Background: Brief context of the event and purpose of the agreement
3. Definitions: Key terms used throughout the contract
4. Event Details: Specific information about date, time, location, and nature of event
5. Payment Terms: Pricing, deposit requirements, payment schedule, and methods
6. Cancellation Policy: Terms and conditions for cancellation by either party
7. Force Majeure: Provisions for unforeseen circumstances
1. Catering Requirements: Food and beverage specifications - include when food/beverage services are part of the event
2. Equipment and Setup: Technical requirements and setup specifications - include when specific equipment or setup is needed
3. Insurance Requirements: Specific insurance coverage requirements - include for larger events or when venue requires
4. Security Provisions: Security staff requirements and arrangements - include for large public events or when valuable items are involved
1. Schedule A - Venue Layout: Floor plans and space allocation details
2. Schedule B - Equipment List: Detailed list of equipment to be provided/used
3. Schedule C - Menu Selection: Detailed catering menu and specifications
4. Schedule D - Timeline: Detailed event schedule including setup and breakdown
5. Schedule E - Insurance Certificates: Copies of required insurance documentation
Authors
Event
Venue
Event Date
Booking Period
Setup Time
Breakdown Time
Deposit
Balance Due Date
Permitted Use
Maximum Capacity
Force Majeure Event
Cancellation Fee
Service Providers
Venue Manager
Event Manager
Equipment
Catering Services
Additional Services
Insurance Requirements
Security Requirements
Health and Safety Requirements
Venue Rules
Business Day
Confidential Information
Intellectual Property Rights
Payment Schedule
Client Representative
Venue Representative
Event Staff
Payment Terms
Cancellation
Force Majeure
Insurance
Liability
Indemnification
Health and Safety
Security
Capacity Limitations
Permitted Use
Setup and Breakdown
Catering
Equipment Use
Noise Restrictions
Parking
Third-Party Vendors
Publicity Rights
Property Damage
Emergency Procedures
Alcohol Service
Cleaning and Waste
Intellectual Property
Confidentiality
Dispute Resolution
Assignment
Notices
Governing Law
Entire Agreement
Severability
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