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Site Meeting Minutes
"I need Site Meeting Minutes for a major hospital construction project in Singapore, documenting critical design changes and safety concerns discussed during our weekly progress meeting on March 15, 2025, with particular focus on the new medical equipment installation requirements."
1. Meeting Details: Date, time, location, project reference
2. Attendance: List of attendees, their roles, and organizations
3. Previous Minutes Review: Status of actions from previous meeting
4. Progress Update: Current project status and milestone updates
5. Health and Safety Matters: Safety incidents, concerns, and compliance updates
6. Key Decisions: Decisions made during the meeting
7. Action Items: New tasks, responsible parties, and deadlines
1. Quality Control: Quality issues and inspections, used when quality matters are discussed
2. Design Changes: Documentation of design modifications, included when changes are proposed
3. Cost Management: Budget updates and variations, included when financial matters are discussed
4. Risk Register Update: New or modified risks, included when risk assessment is performed
1. Progress Photographs: Visual documentation of site progress
2. Updated Programme: Current project schedule with changes
3. Attendance Sign-in Sheet: Original signatures of attendees
4. Technical Submissions: Any technical documents reviewed during meeting
5. Safety Reports: Detailed safety inspection reports referenced in meeting
Authors
Site
Contract
Works
Principal Contractor
Client
Project Manager
Architect
Engineer
Consultant
Subcontractor
Programme
Variation
Meeting Date
Meeting Number
Attendees
Action Items
RFI
BOQ
Practical Completion
Contract Documents
Drawing Register
Method Statement
Risk Assessment
Safety Plan
Quality Plan
Working Day
Defects
Milestone
Progress Report
Site Instructions
Construction Phase
Completion Date
Critical Path
As-Built Drawings
BCA
WSH
CONQUAS
EOT
VO
Attendance Record
Apologies
Previous Minutes Review
Progress Update
Programme Status
Health and Safety
Quality Control
Design Issues
Technical Submissions
Procurement Status
Cost and Commercial Matters
Variations
Site Access
Resources
Coordination
Environmental Matters
Regulatory Compliance
Risk Management
Permitting Status
Community Relations
Weather Conditions
Documentation
Upcoming Works
Action Items
Next Meeting
Distribution List
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