Societies Act: The primary legislation (Chapter 311) governing societies in Singapore that sets out fundamental requirements for society operations and record-keeping
Societies Regulations: Subsidiary legislation providing detailed requirements for society administration and compliance
ROS Guidelines: Registry of Societies guidelines providing practical guidance on society administration and compliance requirements
Minutes Language Requirement: Minutes must be maintained in English, or if in another language, an English translation must be provided
Record Retention Period: Meeting minutes must be kept for a minimum period of 5 years
Essential Content Requirements: Minutes must include date, time, place, attendees, absentees, quorum confirmation, motions, resolutions, and voting results
Signature Requirements: Minutes typically require signatures from the President/Chairman and Secretary for validation
Annual Returns Requirement: Key decisions from meetings may need to be referenced in annual returns to the Registry of Societies
Special Resolutions Documentation: Special resolutions passed during meetings require proper documentation and specific recording procedures
Constitutional Compliance: Minutes must reflect compliance with the society's constitution regarding meeting procedures, notice periods, and voting requirements
