Property Management Agreement Template for Singapore

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Key Requirements PROMPT example:

Property Management Agreement

"I need a Property Management Agreement for a mixed-use commercial and residential building in Singapore's Central Business District, with specific provisions for green building maintenance and smart building technology integration, starting from March 2025."

Document background
The Property Management Agreement is essential for properties in Singapore requiring professional management services. This document is used when property owners wish to delegate the day-to-day management of their property to a professional management company. The agreement must comply with Singapore's comprehensive regulatory framework, including the Building Maintenance and Strata Management Act, Building Control Act, and various other property-related regulations. It typically includes detailed provisions for maintenance, financial management, compliance with local regulations, insurance requirements, and dispute resolution procedures.
Suggested Sections

1. Parties: Identification of the property owner and property management company

2. Background: Context of the agreement and property details

3. Definitions: Key terms used throughout the agreement

4. Appointment and Term: Formal appointment of property manager and duration of agreement

5. Scope of Services: Detailed description of property management services to be provided

6. Fees and Payment Terms: Management fees, payment schedule, and reimbursable expenses

7. Obligations of Property Manager: Duties and responsibilities of the property manager

8. Obligations of Property Owner: Duties and responsibilities of the property owner

9. Compliance: Regulatory compliance requirements and standards

10. Termination: Conditions and procedures for ending the agreement

Optional Sections

1. Staff Management: Terms regarding employment and management of property staff - use when property requires dedicated on-site staff

2. Emergency Procedures: Protocols for handling emergencies - use for larger properties or those with specific safety requirements

3. Sustainability Practices: Green building management and environmental compliance - use for properties with green certification or sustainability goals

4. Technology and Systems: Use and maintenance of property management systems - use when specific software or systems are part of the service

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of the property and facilities

2. Schedule 2 - Service Level Agreement: Specific performance metrics and standards

3. Schedule 3 - Fee Schedule: Detailed breakdown of all fees and charges

4. Schedule 4 - Maintenance Schedule: Regular maintenance and inspection schedules

5. Schedule 5 - Emergency Contact List: List of key contacts for various emergencies

6. Schedule 6 - Insurance Requirements: Details of required insurance coverage

7. Schedule 7 - Operating Procedures: Standard operating procedures for property management

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Industries

Building Maintenance and Strata Management Act (BMSMA): Primary legislation governing the maintenance and management of strata properties in Singapore, including duties of property managers and management corporations

Building Control Act: Regulates the construction, maintenance, and safety standards of buildings in Singapore

Property Tax Act: Governs the taxation of properties and related responsibilities of property managers regarding tax matters

Environmental Public Health Act: Regulates environmental health standards and cleanliness requirements for properties

Fire Safety Act: Sets requirements for fire safety measures and maintenance in buildings

Estate Agents Act: Regulates real estate agency work and property management services in Singapore

REDAS Guidelines: Industry guidelines set by Real Estate Developers Association of Singapore for property development and management

Housing Developers (Control and Licensing) Act: Regulates residential property development and management activities

Contract Law: Common law principles governing contract formation, execution, and enforcement in Singapore

Companies Act: Regulates business entities and corporate governance in Singapore

Personal Data Protection Act (PDPA): Governs the collection, use, and disclosure of personal data in property management operations

Consumer Protection (Fair Trading) Act: Protects consumers against unfair practices in property management services

Employment Act: Regulates employment terms and conditions for property management staff

Workplace Safety and Health Act: Sets safety standards and requirements for workplace operations in property management

Work Injury Compensation Act: Governs compensation for work-related injuries in property management operations

BCA Guidelines: Building and Construction Authority guidelines for building maintenance and management

URA Regulations: Urban Redevelopment Authority regulations affecting property use and management

SCDF Requirements: Singapore Civil Defence Force requirements for emergency preparedness and fire safety

NEA Regulations: National Environment Agency regulations for environmental health and cleanliness standards

SISV Guidelines: Professional standards and guidelines set by Singapore Institute of Surveyors and Valuers

APFM Best Practices: Industry best practices established by the Association of Property and Facility Managers

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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