Revised Offer Letter Template for New Zealand

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Key Requirements PROMPT example:

Revised Offer Letter

"I need a Revised Offer Letter for a senior software developer who is being promoted to Development Team Lead, with a 20% salary increase and new responsibilities starting March 1, 2025; the letter should include updated reporting lines and performance expectations."

Document background
The Revised Offer Letter is a crucial document in New Zealand employment practice, used when there's a need to modify the terms of an existing or pending employment relationship. It's commonly used for internal promotions, role changes, compensation adjustments, or when correcting terms from an original offer. The document must comply with New Zealand employment legislation, particularly the Employment Relations Act 2000, and reflect the principles of good faith dealing. A Revised Offer Letter typically includes updates to key employment terms while referencing or restating unchanged conditions from the original offer, ensuring a complete and clear understanding of the modified employment arrangement. It's essential for maintaining clear communication and legal compliance when employment terms change.
Suggested Sections

1. Letter Header: Company letterhead, date, recipient's name and address

2. Opening Statement: Reference to previous offer and purpose of revision

3. Position Details: Job title, reporting relationship, work location, and employment type (permanent/fixed-term)

4. Revised Terms: Clear outline of what specific terms are being revised from the original offer

5. Compensation: Salary/wage details, payment frequency, and any benefits

6. Start Date: Confirmed or revised start date and any probationary period details

7. Hours of Work: Working hours, days, and flexibility arrangements

8. Leave Entitlements: Annual leave, sick leave, and public holiday entitlements as per NZ law

9. Key Conditions: Any essential conditions of employment

10. Acceptance Process: Instructions for accepting the revised offer and deadline for response

11. Closing: Signature block, contact details for questions

Optional Sections

1. Bonus Structure: Include when the role includes performance bonuses or commission structures

2. Equity/Share Options: Required when the compensation package includes company shares or options

3. Relocation Package: Include when offering relocation assistance

4. Special Projects: When the revision includes specific project responsibilities

5. Remote Work Arrangements: Include when offering or modifying remote work options

6. Professional Development: When including specific training or development commitments

7. Vehicle Allowance: Include when offering company vehicle or transport allowance

8. KPIs: When including specific performance metrics or targets

Suggested Schedules

1. Position Description: Detailed outline of role responsibilities and requirements

2. Benefits Schedule: Comprehensive list of employee benefits and eligibility criteria

3. Bonus Calculation Method: Detailed explanation of how variable compensation is calculated

4. Company Policies: Key policies that form part of the employment terms

5. Equipment List: List of company equipment to be provided

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Retail

Professional Services

Education

Construction

Hospitality

Transportation

Energy

Telecommunications

Media and Entertainment

Agriculture

Mining

Real Estate

Non-Profit

Government

Consulting

Relevant Teams

Human Resources

Legal

Finance

Operations

Marketing

Sales

Information Technology

Research and Development

Customer Service

Administration

Product Development

Business Development

Quality Assurance

Engineering

Strategic Planning

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Department Manager

Team Leader

Senior Software Developer

Marketing Manager

Sales Representative

Human Resources Director

Operations Manager

Project Manager

Research Scientist

Administrative Assistant

Customer Service Representative

Financial Analyst

Legal Counsel

Product Manager

Business Development Manager

Account Executive

Data Analyst

Technical Support Specialist

Industries
Employment Relations Act 2000: The foundational employment law in New Zealand that governs employment relationships, including the requirement for written employment agreements, good faith obligations, and basic employment rights.
Human Rights Act 1993: Ensures non-discrimination in employment offers and prevents discrimination based on gender, race, age, disability, and other protected characteristics.
Privacy Act 2020: Governs the collection, use, and storage of personal information in employment contexts, including how employee information must be handled.
Holidays Act 2003: Specifies minimum entitlements for annual leave, public holidays, sick leave, and bereavement leave that should be referenced in employment documentation.
Fair Trading Act 1986: Ensures that employment offers and related communications are not misleading or deceptive in their representations about the position.
Equal Pay Act 1972: Ensures pay equity between genders for work of equal value, which must be considered when making employment offers.
Minimum Wage Act 1983: Sets the minimum wage requirements that must be met in any employment offer.
Protected Disclosures (Protection of Whistleblowers) Act 2022: Protects employees who report serious wrongdoing in the workplace, which may need to be referenced in employment documentation.
Health and Safety at Work Act 2015: Outlines workplace safety obligations that may need to be referenced in employment documentation, particularly for roles with specific safety requirements.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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