Provisional Appointment Letter Template for New Zealand

The Provisional Appointment Letter is a critical document in New Zealand's employment framework, used when an organization wishes to hire an individual subject to certain conditions or for a trial period. This document type is particularly relevant when employment is contingent on factors such as reference checks, qualification verification, security clearances, or specific performance criteria. The letter must comply with New Zealand employment law, including the Employment Relations Act 2000, and typically includes essential information such as role details, remuneration, working hours, provisional period duration, and conditions for permanent employment. A well-drafted Provisional Appointment Letter protects both employer and employee interests by clearly stating expectations and conditions while ensuring compliance with New Zealand's employment legislation.

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Employee's full name and address

3. Subject Line: Clear indication that this is a provisional appointment letter

4. Opening Statement: Confirmation of the provisional offer and expression of welcome

5. Position Details: Job title, department, and reporting relationship

6. Employment Status: Clarification of provisional nature and any conditions that need to be met

7. Start Date and Duration: Commencement date and length of provisional period

8. Remuneration: Salary/wage details, payment frequency, and any additional benefits

9. Hours of Work: Working hours, days, and any flexibility arrangements

10. Leave Entitlements: Annual leave, sick leave, and public holiday entitlements as per NZ law

11. Key Responsibilities: Main duties and expectations of the role

12. Performance Expectations: Goals and metrics for successful completion of provisional period

13. Termination Provisions: Notice periods and conditions for ending employment during provisional period

14. Acceptance Section: Space for employee signature and date to indicate acceptance