Revised Offer Letter Template for Malaysia

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Key Requirements PROMPT example:

Revised Offer Letter

"I need a Revised Offer Letter for an employee being promoted from Senior Software Engineer to Technical Lead, with a 20% salary increase and additional team management responsibilities, effective March 1, 2025."

Document background
A Revised Offer Letter is utilized when there is a need to modify existing employment terms while maintaining the employment relationship's continuity. This document is commonly used in Malaysia when implementing promotions, role changes, compensation adjustments, or other material changes to employment terms. It must align with Malaysian employment law, particularly the Employment Act 1955, Industrial Relations Act 1967, and relevant regulations. The document typically includes specific references to the original offer letter, clearly outlines which terms are being modified, and confirms which original terms remain unchanged. It serves as a formal record of the agreed changes and requires acceptance from the employee to be effective.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is a revised offer letter, referencing the original offer date

3. Opening Statement: Reference to previous communications and purpose of the revision

4. Position and Role: Job title, department, and reporting relationship

5. Revised Terms: Clear statement of which terms are being modified

6. Effective Date: When the revised terms will take effect

7. Compensation: Updated salary information, if applicable

8. Confirmation of Other Terms: Statement that all other terms from original offer remain unchanged

9. Acceptance Instructions: How and when to indicate acceptance of the revised terms

10. Closing: Signature block and company representative details

Optional Sections

1. Benefits Revision: Include when changes to benefits package are being made

2. Working Hours Modification: Include when changing work schedule or arrangement

3. Location Change: Include when workplace location is being modified

4. Probation Period Adjustment: Include when modifying probation terms

5. Performance Expectations: Include when revising KPIs or performance metrics

6. Travel Requirements: Include when modifying travel expectations

7. Confidentiality Reminder: Include when role changes affect confidentiality obligations

Suggested Schedules

1. Revised Benefits Schedule: Detailed breakdown of modified benefits package

2. Updated Job Description: Comprehensive description of modified role and responsibilities

3. Revised Compensation Structure: Detailed breakdown of salary components and calculations

4. Company Policies Reference: List of relevant company policies affecting the revised terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Finance

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Telecommunications

Energy

Hospitality

Logistics

Real Estate

Media & Entertainment

Relevant Teams

Human Resources

Legal

Recruitment

Talent Acquisition

Employee Relations

Compensation & Benefits

Executive Management

Administration

Relevant Roles

HR Manager

HR Director

Legal Counsel

Hiring Manager

Department Director

Chief Executive Officer

Chief Human Resources Officer

Recruitment Manager

Talent Acquisition Specialist

HR Business Partner

Employee Relations Manager

Compensation and Benefits Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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