Offer Letter With Probationary Period Template for Malaysia

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Key Requirements PROMPT example:

Offer Letter With Probationary Period

"I need an Offer Letter With Probationary Period for a senior software engineer position in our Kuala Lumpur office, with a 6-month probation period starting March 1, 2025, including remote work provisions and specialized IT confidentiality clauses."

Document background
The Offer Letter With Probationary Period is a crucial employment document used in Malaysia when extending formal job offers to new employees. It serves as the initial employment contract, establishing the employment relationship and setting clear expectations for both parties. This document is particularly important in the Malaysian context, where the Employment Act 1955 requires specific terms and conditions to be clearly communicated to employees. It typically includes details about the position, compensation, benefits, working hours, and most importantly, the terms and conditions of the probationary period. The probationary period allows both employer and employee to assess mutual fit, with specific performance criteria and evaluation processes outlined. This document is commonly used for both fresh hires and experienced professionals across all industries, providing a legal framework for the initial employment phase while ensuring compliance with Malaysian employment laws.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with complete contact details and date of the letter

2. Recipient Details: Candidate's full name and address

3. Job Offer and Position: Clear statement of the job offer and position title

4. Employment Status: Specification of full-time/part-time status and probationary period details

5. Commencement Date: Start date of employment and probationary period duration

6. Salary and Benefits: Basic salary, allowances, and statutory benefits including EPF and SOCSO

7. Working Hours: Standard working hours, days, and overtime policies

8. Leave Entitlement: Annual, medical, and other statutory leave entitlements

9. Probation Terms: Length of probation, evaluation criteria, and confirmation process

10. Reporting Structure: Direct supervisor and reporting relationships

11. Acceptance and Return: Instructions for accepting the offer and deadline for response

Optional Sections

1. Relocation Package: Include when offering relocation assistance to candidates from different cities/countries

2. Non-Compete Clause: Include for senior positions or roles with access to sensitive information

3. Flexible Working Arrangements: Include when offering remote work or flexible hours options

4. Commission Structure: Include for sales positions or roles with performance-based incentives

5. Share Options: Include when offering employee stock options or share schemes

6. Education Assistance: Include when offering support for further education or professional certifications

7. Language Requirements: Include when specific language proficiency is required for the role

Suggested Schedules

1. Job Description: Detailed outline of role responsibilities, requirements, and expectations

2. Benefits Summary: Comprehensive list of company benefits and eligibility criteria

3. Company Policies: Key company policies including code of conduct and IT usage policies

4. Performance Evaluation Criteria: Specific metrics and criteria for probation period evaluation

5. Required Documents: List of documents needed for employment verification and onboarding

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Manufacturing

Financial Services

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Telecommunications

Energy

Transportation

Media and Entertainment

Real Estate

Agriculture

Relevant Teams

Human Resources

Legal

Finance

Operations

Administration

Compliance

Talent Acquisition

Compensation and Benefits

Employee Relations

Relevant Roles

Chief Executive Officer

Department Manager

Software Engineer

Sales Representative

Administrative Assistant

Financial Analyst

Marketing Coordinator

Operations Manager

Human Resources Specialist

Project Manager

Research Scientist

Customer Service Representative

Business Development Manager

Legal Counsel

Production Supervisor

Quality Assurance Analyst

Account Executive

Data Analyst

Graphic Designer

Product Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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