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Confidentiality Agreement For Interns

Confidentiality Agreement For Interns Template for Malaysia

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Key Requirements PROMPT example:

Confidentiality Agreement For Interns

"I need a Confidentiality Agreement for Interns for our tech startup in Kuala Lumpur, specifically covering software development projects and protecting our AI algorithms, with the agreement duration extending until January 2025."

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Document background
The Confidentiality Agreement For Interns is essential for organizations in Malaysia that engage interns in roles where they may access sensitive business information. This document becomes necessary when companies accept interns for temporary positions where they might be exposed to proprietary information, trade secrets, client data, or other confidential matters. The agreement ensures compliance with Malaysian legal requirements while protecting the company's interests and clearly defining the intern's obligations regarding information security. It is particularly relevant in today's digital workplace where interns often have broad access to company systems and data. The document should be presented to interns before they commence their internship and remains binding even after the internship period concludes.
Suggested Sections

1. Parties: Identification of the company and the intern, including full legal names and addresses

2. Background: Context of the internship arrangement and purpose of the agreement

3. Definitions: Clear definitions of key terms, especially 'Confidential Information', 'Internship Period', and 'Permitted Purpose'

4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the internship context

5. Obligations of Confidentiality: Core confidentiality obligations and permitted uses of confidential information

6. Security Measures: Required procedures for handling and protecting confidential information

7. Duration of Obligations: Timeframe for confidentiality obligations, including post-internship period

8. Return of Confidential Information: Requirements for returning or destroying confidential information upon internship completion

9. Breach and Consequences: Actions constituting breach and resulting consequences

10. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement

Optional Sections

1. Intellectual Property Rights: Section covering ownership and handling of IP created during internship, used when interns may be involved in creative or technical work

2. Social Media and Public Communications: Guidelines for social media usage and public communications, relevant for marketing or public-facing roles

3. Third Party Disclosure: Rules for sharing information with other parties, needed when intern may work with external stakeholders

4. Data Protection Obligations: Specific obligations under PDPA, required when handling personal data

5. Remote Working Provisions: Additional security measures for remote work scenarios

6. Photography and Recording: Restrictions on taking photos or recordings, important for manufacturing or sensitive environments

Suggested Schedules

1. Schedule 1 - Types of Confidential Information: Detailed list of categories of confidential information specific to the role

2. Schedule 2 - Approved Security Procedures: Specific procedures for handling different types of confidential information

3. Schedule 3 - Intern Project Scope: Description of intern's role and projects, defining context of confidential information access

4. Appendix A - Acknowledgment Form: Form for intern to sign confirming understanding of obligations

5. Appendix B - Exit Procedures Checklist: Checklist for ensuring compliance with return/destruction of confidential information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

Education

Professional Services

Telecommunications

Research and Development

Media and Entertainment

Retail

Energy

Biotechnology

Consulting

Legal Services

Relevant Teams

Human Resources

Legal

Compliance

Learning & Development

Talent Acquisition

Risk Management

Corporate Governance

Operations

Relevant Roles

HR Manager

Legal Counsel

Internship Coordinator

Department Manager

Training Manager

Compliance Officer

Recruitment Specialist

Human Resources Director

Legal Director

Chief Human Resources Officer

Head of Talent Acquisition

General Counsel

Industries
Contracts Act 1950: Fundamental law governing contract formation and enforcement in Malaysia, ensuring the confidentiality agreement meets basic contractual requirements for validity
Personal Data Protection Act 2010: Regulates the collection, use, and disclosure of personal data, relevant for handling confidential information that may include personal data
Employment Act 1955: Although interns may not be covered fully under this Act, it provides important context for employment relationships and workplace obligations
Industrial Relations Act 1967: Relevant for understanding the broader framework of employer-employee relationships and dispute resolution
Trade Secrets Act (Common Law Protection): While Malaysia doesn't have a specific trade secrets act, common law principles protect confidential information and trade secrets
Copyright Act 1987: Protects original works and intellectual property that interns might access during their internship
Companies Act 2016: Relevant for understanding corporate obligations regarding confidential information and corporate governance
Digital Signature Act 1997: Important for electronic execution of confidentiality agreements, especially in modern business environments
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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