Confidentiality Agreement For Interns Template for Germany

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Confidentiality Agreement For Interns

"Need a Confidentiality Agreement For Interns for our tech startup in Berlin, specifically covering AI research data and source code access, with the internship program starting March 2025."

Document background

A Confidentiality Agreement For Interns is essential for companies operating in Germany who engage interns and need to protect their confidential information, trade secrets, and intellectual property. This document is specifically tailored to comply with German legal requirements, including the German Trade Secret Act (GeschGehG), Civil Code (BGB), and data protection laws. It should be used whenever engaging interns who will have access to sensitive company information, regardless of the internship duration. The agreement covers confidentiality obligations, permitted uses of information, return of materials, and post-internship obligations, while remaining proportionate and fair to reflect the temporary nature of internships. It's particularly important in the German context where both strong IP protection and fair labor practices must be balanced.

Suggested Sections

1. Parties: Identification of the company and the intern, including full legal names and addresses

2. Background: Brief context of the internship relationship and need for confidentiality

3. Definitions: Clear definitions of key terms, especially 'Confidential Information', 'Trade Secrets', and 'Company Materials'

4. Scope of Internship: Brief description of the intern's role and duration of the internship

5. Confidentiality Obligations: Core confidentiality duties, including handling, storage, and non-disclosure of confidential information

6. Permitted Uses: Specific circumstances under which confidential information may be used or accessed

7. Return of Materials: Obligation to return all company materials and documents upon internship completion

8. Duration of Obligations: Specification of how long confidentiality obligations remain in force after internship ends

9. Breach and Consequences: Consequences of breaching the agreement, including potential legal actions

10. General Provisions: Standard provisions including governing law, jurisdiction, and entire agreement clause

Optional Sections

1. Intellectual Property Rights: Section covering ownership and handling of IP created during internship - include if intern will be involved in creative or technical work

2. Data Protection: Specific provisions regarding handling of personal data - include if intern will have access to personal data

3. Non-Competition: Limited non-compete provisions - include only if strictly necessary and ensuring compliance with German labor law restrictions

4. Third Party Disclosure: Procedures for handling authorized disclosures to third parties - include if intern will interact with external partners

5. Social Media Policy: Guidelines for social media usage and confidentiality - include if intern will have access to sensitive company information or social media accounts

Suggested Schedules

1. Schedule 1 - Categories of Confidential Information: Detailed list of types of confidential information the intern will have access to

2. Schedule 2 - Approved Projects: List of specific projects the intern will be working on and related confidential information

3. Schedule 3 - Information Security Guidelines: Specific procedures for handling and storing confidential information

4. Appendix A - Acknowledgment Form: Form for intern to sign confirming understanding of obligations

5. Appendix B - Exit Checklist: Checklist for returning materials and confirming compliance at internship end

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

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Manufacturing

Financial Services

Healthcare

Professional Services

Research & Development

Media & Entertainment

Retail

Telecommunications

Pharmaceuticals

Automotive

Energy

Chemical Industry

Consulting

Education

Relevant Teams

Human Resources

Legal

Compliance

Talent Acquisition

Learning & Development

Operations

Risk Management

Corporate Security

Information Security

Administration

Relevant Roles

Human Resources Manager

Legal Counsel

Compliance Officer

Department Director

Internship Coordinator

Recruiting Manager

Training Manager

HR Business Partner

General Counsel

Employment Lawyer

Operations Manager

Department Head

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Authors

Alex Denne

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