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NDA For Interns

NDA For Interns Template for Malaysia

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Key Requirements PROMPT example:

NDA For Interns

"I need an NDA for Interns for our Malaysian tech startup that handles sensitive customer data and proprietary AI algorithms; it needs to be especially strict about data protection and include specific clauses about source code confidentiality for our summer internship program starting March 2025."

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Document background
This NDA For Interns is specifically designed for use in Malaysia when engaging interns in roles that require access to confidential business information. It provides essential protection for company sensitive information while recognizing the educational nature of internship programs. The document should be used at the commencement of any internship where the intern will have access to proprietary information, trade secrets, or confidential business data. It incorporates requirements under Malaysian law, including the Contracts Act 1950, Employment Act 1955, and Personal Data Protection Act 2010, while maintaining flexibility for various business sectors and academic partnerships. The agreement balances the need to protect company interests with the educational objectives of internship programs.
Suggested Sections

1. Parties: Identification of the company and the intern, including full legal names and addresses

2. Background: Context of the internship relationship and purpose of the NDA

3. Definitions: Key terms including 'Confidential Information', 'Trade Secrets', 'Intellectual Property', and 'Internship Period'

4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the context of the internship

5. Obligations of Confidentiality: Core confidentiality duties and restrictions on use of confidential information

6. Security Measures: Required procedures for handling and protecting confidential information

7. Duration of Obligations: Timeframe for confidentiality obligations, including post-internship period

8. Return of Confidential Information: Requirements for returning or destroying confidential information upon completion of internship

9. Breach and Consequences: Actions constituting breach and resulting consequences

10. General Provisions: Standard contract clauses including governing law, jurisdiction, and entire agreement

Optional Sections

1. Intellectual Property Rights: Additional provisions regarding ownership and protection of IP created during internship

2. Social Media and Public Communications: Guidelines for social media usage and public communications about the company

3. Third Party Disclosure: Procedures for authorized disclosure to third parties if required for internship duties

4. Academic Institution Provisions: Special provisions for sharing information with academic supervisors if the intern is a student

5. Remote Work Provisions: Additional security measures for handling confidential information while working remotely

6. Personal Data Protection: Specific provisions relating to handling of personal data under PDPA if relevant to intern's role

Suggested Schedules

1. Schedule 1: Specific Confidential Information: Detailed list of types of confidential information the intern will have access to

2. Schedule 2: Authorized Personnel: List of personnel authorized to provide or receive confidential information from the intern

3. Schedule 3: Security Protocols: Detailed security procedures and protocols for handling confidential information

4. Appendix A: Acknowledgment Form: Form for intern to acknowledge receipt and understanding of specific confidential information

5. Appendix B: Exit Checklist: Checklist for ensuring all confidential information is returned upon internship completion

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Confidential Information
Company
Intern
Internship Period
Trade Secrets
Intellectual Property
Proprietary Information
Identity Card
Business Hours
Company Premises
Security Protocols
Authorized Personnel
Confidential Materials
Digital Systems
Employment Agreement
Internship Project
Professional Supervisor
Working Day
Confidentiality Obligations
Business Purpose
Company Equipment
Security Clearance
Data Protection Laws
Restricted Access
Internal Policies
Intellectual Property Rights
Documentation
Permitted Purpose
Unauthorized Disclosure
Commercial Information
Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Professional Services

Education

Research & Development

Retail

Telecommunications

Media & Entertainment

Biotechnology

Engineering

Consulting

Relevant Teams

Human Resources

Legal

Compliance

Risk Management

Operations

Research & Development

Information Technology

Corporate Secretariat

Finance

Product Development

Engineering

Marketing

Relevant Roles

Human Resources Manager

Legal Counsel

Internship Coordinator

Department Manager

Talent Acquisition Specialist

Training Manager

Compliance Officer

Risk Manager

Company Secretary

Operations Manager

Program Director

Chief Legal Officer

HR Director

Industries
Contracts Act 1950: Provides the basic framework for contract formation and enforcement in Malaysia, including requirements for valid contracts and remedies for breach
Employment Act 1955: Defines the basic rights and obligations in employment relationships, including provisions that may affect intern employment status and protections
Personal Data Protection Act 2010: Regulates the collection, use, and disclosure of personal data, which may be relevant when confidential information includes personal information
Industrial Relations Act 1967: Governs relationships between employers and employees, including dispute resolution mechanisms that might be relevant to confidentiality breaches
Trade Secrets Act 1993: Provides protection for trade secrets and confidential information, essential for defining protected information in the NDA
Companies Act 2016: Contains provisions regarding corporate confidentiality and directors' duties which may be relevant when interns have access to company information
Digital Signature Act 1997: Relevant for electronic execution of the NDA if it will be signed digitally
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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