Certificate Of Substantial Completion Template for Malaysia

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Key Requirements PROMPT example:

Certificate Of Substantial Completion

"I need a Certificate of Substantial Completion for a 20-story commercial building in Kuala Lumpur, scheduled for completion in March 2025, with partial occupancy requirements for the first 10 floors and specific provisions for remaining retail fit-out works."

Document background
The Certificate of Substantial Completion is a crucial document in Malaysian construction projects that marks the point at which a building or facility is deemed complete enough for its intended use, despite potentially minor outstanding works. This certificate is particularly important in the Malaysian context as it triggers several key contractual and practical consequences, including the release of retention monies, the start of the defects liability period, and the transfer of responsibility for the works from the contractor to the owner. The document must comply with Malaysian construction law and regulations, including requirements from the Construction Industry Development Board (CIDB) and local authorities. It typically includes detailed information about the project, any outstanding works, and relevant conditions or restrictions.
Suggested Sections

1. Project Identification: Details of the construction project including project name, location, and reference numbers

2. Parties Information: Identification of key parties including client/owner, contractor, and certifying authority (usually architect or engineer)

3. Certification Statement: Formal statement declaring that the works have reached substantial completion, including the effective date

4. Scope of Completed Works: Description of the works that have been substantially completed

5. Date of Inspection: Date when the final inspection was conducted leading to this certification

6. Authorization: Signatures and details of the authorized persons issuing the certificate

Optional Sections

1. Outstanding Works: List of minor works or defects still to be completed, used when there are remaining items that don't prevent practical use

2. Conditions: Any specific conditions or restrictions attached to the certification, used when special circumstances apply

3. Warranty Period: Statement of when the warranty/defects liability period begins, used when specific warranty terms need to be highlighted

4. Partial Completion: Details of specific areas or works certified as complete, used when certifying completion of part of the works

5. Statutory Compliance: Confirmation of compliance with specific regulatory requirements, used when required by local authorities

Suggested Schedules

1. Schedule A - Inspection Report: Detailed report of the final inspection including findings and observations

2. Schedule B - Outstanding Works List: Comprehensive list of minor works still to be completed and their expected completion dates

3. Schedule C - As-Built Drawings: List or reference to the final as-built drawings that reflect the completed works

4. Schedule D - Test Certificates: List of relevant test certificates and commissioning results

5. Appendix 1 - Photographic Evidence: Photographs documenting the completed state of the works

6. Appendix 2 - Statutory Certificates: Copies or references to relevant statutory certificates and approvals

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Construction

Real Estate Development

Infrastructure

Commercial Property

Residential Property

Industrial Development

Public Works

Healthcare Facilities

Educational Facilities

Hospitality

Retail Development

Relevant Teams

Legal

Construction

Project Management

Architecture

Engineering

Quality Assurance

Contracts Administration

Operations

Facilities Management

Property Development

Technical Services

Relevant Roles

Project Director

Construction Manager

Project Architect

Chief Engineer

Quantity Surveyor

Contract Manager

Site Supervisor

Quality Control Manager

Technical Director

Facilities Manager

Property Developer

Construction Superintendent

Building Inspector

Project Coordinator

Development Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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