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Room License Agreement

Room License Agreement Template for India

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Key Requirements PROMPT example:

Room License Agreement

"I need a Room License Agreement for a furnished room in my co-living property in Bangalore, to be licensed to corporate employees for 11-month periods, with monthly license fee of ₹25,000 including utilities and weekly housekeeping services."

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Document background
The Room License Agreement serves as a legal instrument for granting temporary and non-exclusive rights to occupy a specified room or space in India. This document is particularly useful for scenarios involving short to medium-term accommodation arrangements, such as student housing, corporate stays, or co-living spaces, where creating tenancy rights is not intended. It incorporates provisions compliant with Indian contract law and property regulations, including specific terms for license fee payment, security deposits, maintenance responsibilities, and termination conditions. The agreement is structured to clearly differentiate itself from a lease agreement, thereby avoiding the creation of tenancy rights while providing adequate protection to both licensor and licensee interests.
Suggested Sections

1. Parties: Details of the licensor (room owner/manager) and licensee (occupant), including full names, addresses, and contact information

2. Background: Context of the agreement and confirmation that this is a pure license arrangement, not creating any tenancy rights

3. Definitions: Key terms used in the agreement including 'Licensed Premises', 'License Period', 'License Fee', 'Security Deposit'

4. Grant of License: Specific details of the license granted, including room description, permitted use, and non-exclusive nature

5. License Period: Duration of the license, commencement date, and any renewal terms

6. License Fee and Deposits: Amount, payment schedule, security deposit details, and utility payment arrangements

7. Licensor's Obligations: Responsibilities including maintenance, repairs, and provision of agreed services

8. Licensee's Obligations: Rules of occupation, maintenance responsibilities, and conduct requirements

9. Restrictions on Use: Specific prohibitions and limitations on the use of the licensed premises

10. Termination: Grounds for termination, notice periods, and consequences of termination

11. Return of Licensed Premises: Condition for return and inspection procedures

12. Governing Law and Jurisdiction: Applicable law and courts having jurisdiction

Optional Sections

1. Common Facilities: Details of shared facilities and their usage rules - include when the license includes access to common areas

2. House Rules: Specific rules of the property - include when there are multiple occupants or specific property regulations

3. Food and Services: Details of any additional services provided - include when meals or housekeeping services are part of the arrangement

4. Insurance: Insurance requirements for either party - include when valuable furnishings are provided or for high-value properties

5. Force Majeure: Provisions for unforeseen circumstances - include when long-term arrangements are contemplated

6. Indemnity: Specific indemnification provisions - include when there are significant liability concerns

7. Registration with Authorities: Requirements for police verification and registration - include when locally mandatory

Suggested Schedules

1. Schedule 1 - Description of Licensed Premises: Detailed description of the room, including measurements and included fixtures/furnishings

2. Schedule 2 - Inventory List: List of furniture, appliances, and other items provided with the room

3. Schedule 3 - House Rules: Detailed rules and regulations for the property

4. Schedule 4 - Service Charges: Breakdown of any additional charges for utilities, maintenance, or services

5. Appendix A - Condition Report: Initial condition report of the room and furnishings

6. Appendix B - Payment Schedule: Detailed schedule of all payments including license fee, deposits, and other charges

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Real Estate

Hospitality

Education

Corporate Housing

Co-living Spaces

Student Housing

Business Services

Property Management

Serviced Apartments

Relevant Teams

Legal

Operations

Facilities Management

Administrative

Compliance

Property Management

Corporate Services

Student Services

Guest Relations

Asset Management

Relevant Roles

Property Manager

Facilities Manager

Real Estate Manager

Housing Officer

Accommodation Coordinator

Legal Counsel

Corporate Housing Manager

Operations Manager

Student Housing Administrator

Compliance Officer

Business Development Manager

Asset Manager

Hospitality Manager

Administrative Officer

Resident Manager

Industries
Indian Contract Act, 1872: Fundamental law governing contract formation, validity, and enforcement in India. Essential for ensuring the license agreement meets basic contract requirements.
Registration Act, 1908: Governs the registration of documents including property agreements. While license agreements typically don't require registration, understanding this act is important for compliance.
Indian Stamp Act, 1899: Determines the stamp duty requirements for different types of agreements. License agreements need appropriate stamping to be legally valid.
Transfer of Property Act, 1882: While not directly applicable to licenses (as opposed to leases), this act provides important context for property rights and obligations.
State-specific Rent Control Acts: Various states in India have their own rent control laws that might affect room licensing terms and conditions.
Local Municipal Laws: City-specific regulations regarding room rentals, occupancy, and usage of residential properties.
Electricity Act, 2003: Relevant for provisions regarding electricity supply and sub-metering in licensed premises.
Maharashtra Police Act, 1951 (or equivalent state police acts): Requires landlords/licensors to report tenant/licensee details to local police stations in many states.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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