Room License Agreement Template for Malaysia

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Key Requirements PROMPT example:

Room License Agreement

"I need a Room License Agreement for a student accommodation in Kuala Lumpur, with the license period starting January 2025 for two academic semesters, including provisions for meal services and shared study spaces."

Document background
The Room License Agreement serves as a fundamental document for managing temporary room occupancy arrangements in Malaysia, particularly useful for student accommodation, corporate housing, and short-term residential needs. This agreement type is specifically chosen over traditional leases when greater flexibility and simpler termination processes are desired, while still maintaining legal enforceability under Malaysian law. The document typically includes comprehensive details about the room, usage rights, fees, house rules, and obligations of both parties, structured to comply with Malaysian legal requirements including the Contracts Act 1950 and relevant property regulations. It's particularly valuable for situations where the property owner needs to maintain significant control over the property while granting occupancy rights, such as in managed residential facilities or educational institutions.
Suggested Sections

1. Parties: Identification of the Licensor and Licensee with full names, identification numbers, and addresses

2. Background: Brief context explaining the nature of the license arrangement and the property

3. Definitions: Key terms used throughout the agreement including 'Room', 'Common Areas', 'House Rules', 'License Fee', etc.

4. Grant of License: Clear statement of the permission to occupy the room and the non-exclusive nature of the license

5. License Period: Duration of the license, including start and end dates, and any provisions for extension

6. License Fee and Deposits: Amount payable, payment schedule, security deposit, utility deposits, and payment methods

7. Use of Room and Common Areas: Permitted use of the room and access rights to common areas

8. Licensee's Obligations: Core responsibilities including maintenance, conduct, compliance with rules, and restrictions

9. Licensor's Obligations: Responsibilities for maintenance, services, and utilities provision

10. House Rules: Basic rules for occupation and use of the property

11. Termination: Grounds for termination, notice requirements, and consequences of termination

12. Return of Room: Conditions for vacating and returning the room upon termination

Optional Sections

1. Utilities and Services: Detailed section on utility arrangements when these are separately charged or metered

2. Insurance: Insurance requirements when the licensor requires the licensee to maintain specific insurance

3. Furniture and Fittings: Detailed section when the room is provided furnished

4. Additional Occupants: Rules regarding visitors and overnight stays when relevant to the property type

5. Special Facilities: Access to additional facilities like gym, parking, or storage when available

6. Internet and Communications: Specific provisions for internet access and related services if provided

7. Meal Plans: Required for student accommodation or service apartments offering meal services

8. Covid-19 or Health Safety Measures: Special provisions related to health and safety protocols when necessary

Suggested Schedules

1. Schedule 1 - Room Description: Detailed description of the room, including floor plan and photos if available

2. Schedule 2 - Inventory List: List of furniture, fixtures, and fittings provided in the room

3. Schedule 3 - House Rules: Detailed house rules and regulations

4. Schedule 4 - Fee Schedule: Breakdown of all fees, deposits, and charges

5. Schedule 5 - Service Level Agreement: Details of services provided (cleaning, maintenance, etc.)

6. Appendix A - Check-in/Check-out Form: Condition report form for room inspection at start and end of license

7. Appendix B - Emergency Procedures: Safety procedures and emergency contact information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Real Estate

Education

Hospitality

Corporate Services

Student Housing

Serviced Apartments

Property Management

Corporate Relocation

Tourism

Healthcare Housing

Relevant Teams

Legal

Property Management

Operations

Facilities Management

Student Services

Corporate Housing

Compliance

Asset Management

Residential Services

Administration

Relevant Roles

Property Manager

Accommodation Officer

Housing Manager

Facilities Manager

Real Estate Manager

Student Housing Coordinator

Corporate Housing Manager

Relocation Specialist

Operations Manager

Legal Counsel

Compliance Officer

Residential Services Director

Asset Manager

Property Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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