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Commercial Invoice Document

Commercial Invoice Document Template for India

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Key Requirements PROMPT example:

Commercial Invoice Document

"I need a Commercial Invoice Document for exporting textile products to Germany, with a planned shipment date of March 15, 2025, that includes both FOB and CIF pricing, customs declarations, and proper HSN codes for textile goods."

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Document background
The Commercial Invoice Document is a fundamental business document used in Indian commercial transactions to record and validate sales of goods or services. It serves multiple purposes: as a tax document for GST compliance, a proof of sale for accounting purposes, and a crucial document for customs clearance in international trade. The document must be prepared in accordance with Indian commercial laws, particularly the CGST Act 2017 and related regulations. Commercial Invoices are required for all business transactions involving the sale of goods or services and must include specific details such as unique invoice numbers, GSTIN of parties, HSN/SAC codes, tax calculations, and payment terms. For international trade, additional requirements under FEMA and DGFT regulations must be met. The document is crucial for maintaining business records, claiming input tax credits, and establishing the terms of sale.
Suggested Sections

1. Invoice Header: Contains invoice number, date, type of invoice (original/duplicate/triplicate), and business logo

2. Seller Information: Complete details of the seller including business name, address, GSTIN, contact details, and bank information

3. Buyer Information: Complete details of the buyer including name, shipping and billing addresses, GSTIN (if applicable), and contact information

4. Product/Service Details: Itemized list of goods/services with HSN/SAC codes, quantity, unit price, total amount, and discount if any

5. Tax Breakdown: Detailed breakdown of applicable taxes (CGST, SGST, IGST) with rates and amounts

6. Payment Information: Total amount, payment terms, due date, and payment method

7. Declaration: Standard declaration stating the invoice is true and correct, along with any terms and conditions

Optional Sections

1. Shipping Details: Required for shipped goods - includes shipping method, estimated delivery date, and tracking information

2. Export Details: Required for international trade - includes IEC number, port of loading/discharge, country of origin, and incoterms

3. E-way Bill Details: Required for goods transportation above threshold value - includes e-way bill number and validity

4. Purchase Order Reference: Optional reference to associated purchase orders or contracts

5. Special Instructions: Any special handling, packaging, or delivery instructions

6. Authorized Signatory: Required for high-value transactions or when formally requested - includes signature and designation

Suggested Schedules

1. Detailed Product Specifications: For complex products - includes technical specifications, drawings, or detailed descriptions

2. Packing List: Detailed list of items packed, their quantities, and packaging details

3. Quality Certification: Any required quality certificates or test reports for the products

4. Tax/Duty Calculation Sheet: Detailed breakdown of tax calculations for complex transactions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Retail

Wholesale Trade

Import-Export

E-commerce

Logistics and Transportation

Technology and Software

Professional Services

Construction

Agriculture

Automotive

Healthcare

Food and Beverage

Textiles

Electronics

Relevant Teams

Finance

Accounts

Sales

Tax

Export-Import

Commercial Operations

Supply Chain

Procurement

Credit Control

Billing

Legal

Customer Service

Documentation

Relevant Roles

Accounts Receivable Manager

Billing Coordinator

Finance Manager

Tax Accountant

Export Manager

Import Coordinator

Sales Administrator

Accounts Officer

GST Compliance Officer

Commercial Operations Manager

Credit Controller

Financial Controller

Business Development Manager

Supply Chain Manager

Procurement Officer

Industries
Central Goods and Services Tax Act, 2017: Governs the format, content, and requirements of tax invoices including mandatory fields like GSTIN, HSN codes, tax rates, and other essential details for commercial invoices in India
Indian Contract Act, 1872: Provides the fundamental legal framework for all contracts and commercial transactions in India, including basic requirements for valid commercial documents
Foreign Trade (Development and Regulation) Act, 1992: Relevant for export/import invoices, governing international trade documentation requirements and compliance
Information Technology Act, 2000: Provides legal recognition to electronic documents and digital signatures, relevant if the commercial invoice is to be issued electronically
The Legal Metrology Act, 2009: Governs the units of measurement to be used in commercial documents and transactions in India
Integrated Goods and Services Tax Act, 2017: Specific provisions for interstate transactions and international trade, affecting how taxes are calculated and displayed on invoices
The Sale of Goods Act, 1930: Governs the terms and conditions related to the sale of goods, which need to be reflected in commercial invoices
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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