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Tax Invoice Commercial Invoice

Tax Invoice Commercial Invoice Template for India

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Key Requirements PROMPT example:

Tax Invoice Commercial Invoice

"I need a Tax Invoice Commercial Invoice template for my software company's export of IT services to a US-based client, including specific provisions for zero-rated GST and foreign currency payment terms, to be implemented by March 2025."

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Document background
The Tax Invoice Commercial Invoice is a critical document required under Indian taxation laws, particularly the GST regime implemented in 2017. It serves as a formal record of a sale or supply of goods or services between parties, incorporating both commercial transaction details and tax-related information. This document is mandatory for registered businesses making taxable supplies and must be issued within specified timeframes of the transaction. The format and content are strictly regulated by GST laws, requiring specific details such as GSTIN, HSN codes, tax rates, and mandatory declarations. The document is essential for claiming input tax credits, maintaining statutory records, and establishing audit trails. It's particularly important in India's complex tax environment where proper documentation is crucial for tax compliance and business operations. The document also serves as evidence for interstate commerce, exports, and customs purposes when applicable.
Suggested Sections

1. Invoice Header: Contains invoice number, date, type of invoice (tax/commercial), and document title

2. Seller Details: Complete details of the seller including legal name, GSTIN, address, contact information, and other registration details

3. Buyer Details: Complete details of the buyer including legal name, GSTIN (if registered), shipping and billing addresses, contact information

4. Supply Details: Description of goods/services, HSN/SAC codes, quantity, unit price, total amount

5. Tax Calculation: Detailed breakdown of taxable value, CGST, SGST/IGST rates and amounts, total tax amount

6. Payment Details: Total amount including tax, amount in words, payment terms, bank account details

7. Declaration: Mandatory declarations regarding tax responsibility and compliance with GST laws

Optional Sections

1. Purchase Order Reference: Reference to purchase order number and date - include when the invoice is against a specific purchase order

2. E-way Bill Details: E-way bill number and details - required for transportation of goods above specified value

3. Export Details: Shipping bill number, port of export, destination country - required for export invoices

4. Discount Section: Details of trade or special discounts - include when applicable

5. Vehicle Details: Transportation vehicle details - required when goods are being transported

6. Terms and Conditions: Additional terms of sale, warranty, return policy - optional based on business requirements

Suggested Schedules

1. Price List Annexure: Detailed price list when multiple items are being invoiced with complex pricing structures

2. Packing List: Detailed packing information including dimensions, weights, package counts

3. Quality Certificate: Product quality certifications or test reports when required by buyer or regulations

4. Tax Exemption Certificates: Any applicable tax exemption certificates or declarations

5. Delivery Challan: Proof of delivery document attached to invoice when goods are delivered

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Manufacturing

Retail

Wholesale Trade

E-commerce

Information Technology

Construction

Automotive

Healthcare

Agriculture

Mining

Textiles

Food and Beverage

Pharmaceuticals

Electronics

Logistics

Professional Services

Real Estate

Energy

Relevant Teams

Finance

Accounts

Tax

Sales Administration

Billing

Accounts Receivable

Accounts Payable

Treasury

Internal Audit

Compliance

Commercial Operations

Relevant Roles

Accounts Manager

Tax Manager

Finance Director

Billing Executive

Accounts Receivable Specialist

Tax Compliance Officer

Financial Controller

Chief Financial Officer

Bookkeeper

Sales Administrator

GST Coordinator

Accounts Payable Specialist

Finance Manager

Business Owner

Company Secretary

Audit Manager

Industries
Central Goods and Services Tax Act, 2017: Primary legislation governing GST implementation, tax invoice format, and mandatory fields for tax invoices including HSN codes, GSTIN, tax rates, and other essential details
Integrated Goods and Services Tax Act, 2017: Governs interstate supply of goods/services and specific requirements for invoices in interstate transactions
Rule 46 of CGST Rules, 2017: Specifies the particular requirements for tax invoice format including mandatory fields, serial numbering, and other technical specifications
Information Technology Act, 2000: Relevant for electronic invoicing requirements and digital signatures if the invoice is being issued electronically
Central Sales Tax Act, 1956: While largely superseded by GST, still relevant for certain aspects of interstate trade documentation
Income Tax Act, 1961 (Section 34A): Specifies requirements for maintaining proper documentation of transactions for income tax purposes
E-invoice AIS Rules: Specifies requirements for generation of e-invoices through the Invoice Registration Portal (IRP) for businesses above specified turnover threshold
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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